Administrative Assistant

Daifuku Airport America Corporation is a subsidiary of Daifuku North America, a group company of Daifuku in Japan — the largest material handling company in the world. Our advanced systems move everything from car bodies at auto plants to luggage at airports to packaged goods at warehouses. We are known as experts in engineering, manufacturing, and servicing innovative automated materials handling systems including conveyors, automatic guided vehicles, automated storage & retrieval systems, and integrated controls.

About the role

The Administrative Assistant provides high-level administrative support to the Plant Manager, Shop Manager, Human Resources, and Plant Supervisors.

Responsibilities

• Process and correct time and attendance for hourly employees
• Reconcile company credit card receipts for the facility
• Process daily shop paperwork
• Maintain weekly and monthly records and cover the main switchboard
• Enter and maintain records in ADP HRIS system
• Handle temporary employee time/records for billing
• Prepare attendance records
• Order office and medical supplies, including personal protective equipment
• Maintain and track vacation schedules, work schedules, and attendance in UKG
• Responsible for new employee orientation training and scheduling
• Maintain employee records and files
• Maintain Hazardous Waste Manifests and SDS sheets
• Prepare weekly and monthly reports on attendance and projects
• Distribute daily mail
• Organize and schedule plant maintenance, including HVAC maintenance, lawn care, snow removal, and window cleaning
• Maintain 5S Audit Records
• Cover the main switchboard
• Maintain UKG hourly timecard system
• Update bulletin boards weekly/monthly
• Prepare invoices for payment
• Order and organize visitor lunches
• Support and participate in the company quality process
• Maintain and balance credit card records
• Contribute to team effort by accomplishing related results as needed
• Perform other work-related duties as required

Requirements

• High School Diploma with at least 2 years of administrative support experience
• Associate degree preferable
• Experience with UKG is preferable
• Strong organization skills with the ability to prioritize tasks
• Ability to collect data and compile reports
• Strong written and verbal communication skills
• Proficiency in Microsoft Office products
• Proficiency in ADP HRIS system a plus
• Understanding of insurance benefits a plus

Skills

• Time Management — Managing one's own time and the time of others
• Critical Thinking — Using logic and reasoning to identify the strengths and weaknesses of alternative solutions, conclusions, or approaches to problems
• Judgment and Decision Making — Considering the relative costs and benefits of potential actions to choose the most appropriate one
• Monitoring — Monitoring/Assessing performance of yourself, other individuals, or organizations to make improvements or take corrective action
• Verbal and Written Expression and Recognition — The ability to listen to, understand, and communicate information and ideas presented through spoken or written words and sentences
• Information Ordering — The ability to arrange things or actions in a certain order or pattern according to a specific rule or set of rules (e.g., patterns of numbers, letters, words, pictures, mathematical operations)
• Problem Sensitivity — The ability to tell when something is wrong or is likely to go wrong. It does not involve solving the problem, only recognizing there is a problem

Knowledge

• English Language — Knowledge of the structure and content of the English language including the meaning and spelling of words, rules of composition, and grammar
• Engineering and Technology — Knowledge of the practical application of engineering science and technology, including applying principles, techniques, procedures, and equipment to the design and production of various goods and services
• Production and Processing — Knowledge of raw materials, production processes, quality control, costs, and other techniques for maximizing the effective manufacture and distribution of goods

Benefits

• Medical/RX Insurance — three plan options (2 with HSA with employer contributions)
• Dental & Vision Coverage
• $500 sign-on bonus
• $500 UNLIMITED Referral Bonuses
• 401K Retirement Plan — with a company match of 100% on the first 3% of employee contributions
• Employer-paid Life Insurance
• Medical and dependent care Flexible Spending Programs
• Voluntary Benefits (e.g., Critical Illness, Accident, Dependent Life)
• Short-term disability
• Employee Assistance Plan
• Paid vacation and sick time
• 10 paid holidays per year, and 1 floating holiday