Administrative Assistant

Responsibilities

• Provide administrative assistance to various managers with special projects, correspondence, file preparation and coordination, and all day-to-day activities as required.
• Cook up meetings; schedule rooms, arrange for supplies, appropriate meals and beverages, as well as coordinate meeting agendas and notices.
• Cook up all aspects for meeting packet development as required.
• Cook up all Purchase Requisition/Check Requests as required.
• Type, proofread, and respond to correspondence and mail when appropriate.
• Handle confidential correspondence and reports with professionalism.
• Cook up special projects with Administrative Team as required.
• Schedule car rentals and hotel reservations as needed and prepare appropriate paperwork.
• Provide backup assistance for RFP coordination/development.

Qualifications

• Excellent oral and written communication skills.
• Individual must be a self-starter with strong organizational abilities.
• Ability to coordinate and prioritize required.
• Ability to operate general office equipment and perform clerical duties.
• Flexibility, initiative, and the ability to work with a minimum of direct supervision a must.
• Discretion and confidentiality required.
• Ability to work as a team member in a rapidly changing environment.
• Reliable, predictable attendance within client service hours for the performance of this position.
• Responsive to internal and external client needs.
• Ability to clearly communicate verbally and/or in writing both internally and externally.
• Nice To Have: Bilingual (Spanish) proficiency — highly valued for communicating with claimants, employers, or vendors, but not required.