Administrative Assistant

HOAMCO is seeking a detail-oriented Administrative Assistant to provide dedicated administrative support for an on-site community association in Las Vegas.

About the role

This position requires an individual who excels at customer service, organization, and the ability to prioritize tasks in a fast-paced environment while handling interruptions as part of the routine and maintaining professionalism. The ideal candidate will possess strong communication skills, critical thinking abilities, and a commitment to delivering exceptional service to homeowners, board members, and managers.

Responsibilities

• Provide dedicated administrative support to an on-site Las Vegas community.
• Utilize Microsoft Word, Excel, Outlook, and other software applications to complete projects and assignments.
• Compile Monthly Management Reports, board packets, and supporting documentation for the community association manager using systems and programs.
• Address in-person inquiries at the on-site office, telephone calls, and emails while managing ongoing projects and assignments.
• Deliver exceptional customer service to homeowners, board members, and vendors.
• Create and distribute professional, polished written communications.
• Conduct weekly site visits to evaluate community conditions, confirm compliance, assess property conditions, and proactively identify issues requiring attention.
• Coordinate with all community vendors to effectively manage contracts, services, and work orders.
• Assist with special projects and perform additional duties as assigned.

Requirements

• Excellent verbal and written communication skills
• Strong customer service orientation
• Previous Homeowners Association (HOA) experience a plus
• Ability to prioritize workload and manage tasks in a fast-paced environment
• Proficiency in Microsoft Office Suite, including Word, Excel, and Outlook
• Strong organizational and administrative skills
• Ability to handle a broad range of administrative duties autonomously
• Critical thinking and problem-solving skills
• Professional demeanor with attention to detail and commitment to accuracy

Benefits

• Comprehensive benefits package including medical, dental, and vision
• Wellness program
• Flexible Spending Accounts
• Company-matching 401k contributions
• Paid time off for vacation, holidays, medical, and volunteering
• Paid parental leave
• Training and educational assistance
• Support programs, including Employee Assistance Program and Calm Health
• Optional benefits including short- and long-term disability, life insurance, and pet insurance

Most importantly, a caring team who is dedicated to your success!

Schedule

This is a full-time position.