Administrative Assistant

About Us At USA (Couple), we believe that face-to-face dates lead to more heart-to-hearts. We also believe that dating should be an event. Combine those convictions with the power of AI matching and what do you get? Fun online speed-dating parties that pair you perfectly with meaningful matches. Position Overview: We're looking for a highly organized Estimating Administrative Assistant to help keep our preconstruction, project management, and office operations running like a well-oiled machine, all from a remote setup. This isn't just a paperwork job; you'll be the virtual glue holding things together. You'll manage digital documentation, coordinate logistics across time zones, and provide administrative support to multiple teams as we establish our brand in a new market. From tracking bids and organizing project files to scheduling virtual meetings and keeping everyone on the same page through cloud-based tools. Responsibilities and Duties: Process payroll accurately and timely using payroll software.Enter and verify data related to employee hours, benefits, deductions, and other information with precisionAssist with accounts payable and receivable tasks, ensuring proper documentation and complianceAssist with purchase orders and basic job tracking supportSupport vehicle-related administration, including documentation and recordkeepingCollaborate with the accounting team to perform account reconciliation and analyse payroll data for discrepanciesAdditional administrative responsibilities to be assignedProvide administrative support to field staff and internal teams as needed Requirements: Strong office management skills with experience in clerical tasks and administrative supportExcellent computer literacy including Microsoft Office Suite (Word, Excel, Outlook), Google Workspace, and data entry skillsExceptional organizational skills with the ability to prioritize tasks and manage time effectivelyAttention to detail for proofreading documents and maintaining accurate recordsCustomer service expertise with strong phone etiquette and interpersonal skillsStrong organizational and follow upKnowledge of office procedures such as filing, document management, and clerical support Benefits: 401(k)Health insurancePaid time offDental insuranceRetirement planVision insurance