Administrative Assistant

Key Responsibilities

• Oversee the departments’ clerical functions and general office procedures.
• Provide necessary assistance to staff in completing assignments as deemed necessary.
• Maintain departmental records for miscellaneous correspondence, telephone conversations and in-house communications.
• Work closely with other agency departments concerning purchasing, personnel, payroll and other administrative matters.
• Perform miscellaneous administrative tasks (e.g., coordinating the use of office space by other departments, scheduling meetings, record-keeping, filing, etc.).
• Handle administrative paperwork as needed.
• Absorb monthly parent fees and fees collected, log weekly parent fee charges and payments, follow-up with parents regarding payments, and give the Program Director pertinent information needed for monthly report.
• Perform other related duties as assigned from time to time.

Skills, Knowledge And Expertise

• Demonstrated knowledge of and sensitivity to the educational and socioeconomic needs of the children and families served.
• Excellent written and verbal communication as well as interpersonal skills.
• Ability to handle sensitive family situations in a non-threatening and professional manner.
• Keyboarding skills, computer literacy and familiarity with various applications such as database, word processing, e-mail and internet.
• Knowledge of neighborhoods served by programs and city-wide services relevant to the programs population.
• Possess bilingual ability where appropriate, translating as needed.
• Must be able to work independently without intensive supervision.
• Must be able to balance and prioritize work load and have strong time management skills.
• Maintain professional boundaries in relationships with staff and families.
• Maintain confidentiality of child and family information at all times.

Education & Experience

• A minimum of a high school diploma or equivalent and at least one year of prior experience with a human service agency and a solid background in general office practice is required.
• Associate’s degree in a relevant field preferred.

Expected Salary

$38, 747.80 annually ($21.29/hour) USD. Salary scales are set according to an explicit compensation policy and relevant market data. Due to funding restrictions and our strong focus on internal parity, this salary is thoughtfully aligned with the duties expected for this role, and offers are firm.

Benefits

• Make a Difference: Every day, your work directly impacts the lives of thousands in the Greater Boston community, empowering them and making positive, lasting change.
• Inclusive Environment: ABCD values the diversity of its workforce, with an inclusive culture that respects individuality and promotes collaboration.
• Continuous Learning: We offer numerous training and development opportunities, ensuring our staff remain at the forefront of community action methodologies and strategies.
• Comprehensive Benefits: At ABCD, we take care of our own, providing a competitive benefits package, including health coverage and retirement plans.
• A Legacy of Impact: Join an organization that boasts a legacy spanning over half a century, consistently championing the rights and needs of our community's most vulnerable.
• Teamwork & Camaraderie: Be a part of a passionate team, united in their mission to combat poverty, and ensure every individual can reach their fullest potential.