Administrative Assistant

Acelero Learning is seeking a dedicated Administrative Assistant to provide essential administrative and operational support to the Center Director and Early Head Start program, helping ensure the center operates efficiently.

About the role

As an Administrative Assistant, you will serve as an important point of contact for the center, providing administrative support to the Center Director, staff, families, and visitors. You will manage daily clerical responsibilities, coordinate records and reports, support fiscal and operational processes, maintain office supplies and systems, and help ensure information is communicated accurately and efficiently.

Responsibilities

• Provide day-to-day administrative and clerical support to the Center Director and Early Head Start program, including correspondence, reports, forms, charts, memos, and other documents.
• Serve as a welcoming point of contact for parents, families, visitors, and community members by providing courteous and helpful assistance and directing inquiries appropriately.
• Complete data entry, maintain accurate electronic and hard-copy records, coordinate recordkeeping and reporting, and manage the Pre-K counts database with accuracy and integrity.
• Manage office supplies and inventory, coordinate mail and postal needs, maintain office equipment, and ensure necessary forms and manuals are current and accessible.
• Attend operational staff meetings, prepare and distribute meeting minutes, and communicate important information through email, memos, reports, and other written and verbal communications.
• Assist with fiscal management, purchasing, and other administrative processes while ensuring information is organized and available to appropriate staff.
• Handle confidential correspondence, documents, conversations, meetings, and calls with professionalism and discretion.
• Manage multiple projects and requests from various stakeholders, prioritize competing responsibilities, and complete assignments accurately and within established deadlines.
• Assist the Center Director with staff call-outs, licensing-related administrative needs, volunteer clerical support, and other center operational activities as needed.

Requirements

• High school diploma required; Associate's degree in Business Administration or a related field preferred.
• Previous experience in an office, administrative, clerical, or customer service environment.
• Strong organizational skills and the ability to manage multiple priorities and deadlines.
• Computer proficiency, including Google Workspace, spreadsheets, basic data management systems, email, internet navigation, and standard office equipment.
• Ability to learn new systems and processes quickly in a dynamic environment.
• Ability to work effectively with individuals from diverse backgrounds and collaborate with staff across different service areas.
• Bilingual Spanish/English preferred.
• Valid driver's license and reliable transportation.
• Ability to travel locally or long-distance up to 10% for work-related meetings, training, and events.
• Successful completion of required background checks and physical examination.

Skills

• Professional, welcoming demeanor and a commitment to providing excellent service to children, families, staff, visitors, and community partners.
• Strong verbal and written communication skills with the ability to communicate information clearly and professionally.
• Collaborative spirit.

Benefits

• Medical, Dental, and Vision Insurance with multiple plan options.
• Health Savings Account (HSA) with company contributions.
• Flexible Spending Accounts (FSA).
• 401(k) Retirement Plan with company match.
• Short-Term and Long-Term Disability and Basic Life Insurance.
• Professional Development Reimbursement.
• Employee Assistance Program (EAP).
• Wellness Programs, including virtual fitness, nutrition, and mindfulness classes.
• Pet Insurance, Legal Assistance, Identity Theft Protection, and Employee Discount Perks.
• Average of 5 weeks of paid time off during 1st year of employment.

Pay

Starting at $17.40 per hour.

Schedule

Position starts in August 2026, located at Acelero Learning – Henderson.