Administrative Assistant - Accounting

POSITION OVERVIEW

As an Administrative Assistant at LJA Business Solutions, you will be responsible for support for day-to-day activities of the various workgroups.

A TYPICAL DAY MIGHT INCLUDE

• Assists with organizing department initiatives, events, and leadership meetings as required
• Manage and maintain the Corporate Controller’s calendar, including scheduling meetings, prioritizing conflicts, and coordinating across departments
• Organize and prepare materials for meetings, including agendas and supporting documentation
• Makes travel, conference and seminar arrangements (flights, hotels, transportation, itineraries)
• Aids with travel expense reports and documentation as needed
• Draft, format, and distribute communications to the accounting department on behalf of the Controller
• Aids with ordering routine supplies for accounting department
• Aids with scheduling conference rooms for meetings and setup of beverages and food
• Handles administrative tasks as and when required
• Other tasks, as assigned

REQUIRED EDUCATION/LICENSE/CERTIFICATIONS

Associates Degree preferred or experience in industry

REQUIRED QUALIFICATIONS

• 2+ years of experience
• Strong Excel, Word, Outlook and PowerPoint knowledge
• Must be dependable and possess sense of urgency
• Previous experience in an engineering consulting firm strongly desired
• Excellent proofreading and editing skills
• Strong written and verbal communication skills
• Ability to work effectively in a team environment; ability to accurately work under pressure in meeting deadlines

LEVEL UP WITH LJA

• At LJA, we’re 100% employee-owned. This drives results, rewards ambition and supports long-term success for every team member.
• We’re building something big! We want you to be part of it. Your future grows here.
• Generous Time Off: PTO, paid holidays, and a full office closure between Christmas and New Year’s.
• Comprehensive Benefits: Multiple plan options for health, dental, and pets. Along with mental health support.
• Family Support: Paid maternity and parental leave to help you focus on what matters most.
• Education Support: Tuition reimbursement and in-house courses provided by our Learning and Development team.
• Referral Bonuses: Know great talent? Get rewarded for helping us grow.
• Community Impact: Company-sponsored volunteer days and philanthropic initiatives.
• Career Growth: Great internal mobility opportunities to advance your career.
• Fun Culture: LJA social events, employee sports teams, bring your kid to work day, etc.