Accounting Administrative Assistant

Job Description

At Cosmo Appliances, we’re redefining the modern luxury kitchen. As a fast-growing brand, we’re known for seamlessly integrating performance, technology, and design to transform the kitchen beyond traditional form and function. Position Summary: We are seeking a dependable, detail-oriented Accounting & Administrative Assistant to support both our finance and office operations.

Key Responsibilities

• Provide administrative support such as document filing, data entry, and correspondence
• Maintain organized digital and physical filing systems for financial and administrative records
• Cook incoming and outgoing mail, including vendor documents, checks, and claims correspondence
• Support day-to-day accounts receivable/payable functions using QuickBooks
• Generate invoices, issue credit memos, and audit payment and transaction reports
• Reconcile bank and credit card statements to ensure financial accuracy
• Issue checks and post payments online
• Manage chargeback reconciliations and disputes with major retailer accounts
• Maintain and organize large spreadsheets for financial tracking and reporting
• Receive, verify, and post customer payments
• Generate and review weekly aging reports for A/R follow-ups
• File and track shipping carrier claims for lost or damaged packages
• Assist with special projects and other office support tasks as needed

Qualifications

• Minimum 1 year of experience in an accounting support or administrative role
• Proficiency in QuickBooks and strong working knowledge of Microsoft Excel
• Strong organizational and analytical skills with high attention to detail
• Comfortable learning new software and systems quickly
• Professional, reliable, and able to handle confidential information discreetly
• Self-starter with a team-first mentality and a commitment to continuous improvement
• Accounts receivable/payable experience preferred
• Prior auditing or retail account reconciliation experience is a plus

Benefits

• 401(k)
• Employee discount
• Health insurance
• Paid time off