Accounting Administrative Assistant

About Bering Straits Native Corporation

Bering Straits Native Corporation (BSNC) was formed as a result of the Alaska Native Claims Settlement Act (ANCSA) in 1972. BSNC became the regional Alaska Native Corporation (ANC) for the Bering Strait region, which encompasses the majority of the Seward Peninsula and the coastal lands of eastern Norton Sound. This is one of the most culturally diverse regions in the state. Three distinct Native languages are spoken: St. Lawrence Island Yupik, Central Yup'ik, and Inupiaq.

About this position: Accounting Administrative Assistant

• Location – Anchorage, AK

Essential Duties and Responsibilities

• P-Card Program Administration
• Administer the corporate Purchasing Card (P-Card) program in compliance with BSNC policies, internal controls, and applicable government contracting requirements.
• Perform day-to-day P-Card maintenance, including:
• Ordering and issuing new cards
• Distributing and mailing cards to employees
• Closing cards for terminated or transferred employees
• Updating spending limits and user permissions
• Maintain accurate P-Card holder listings, authorization documentation, and tracking logs.
• Distribute monthly P-Card statements to cardholders and designated reviewers.
• Maintain and update P-Card spreadsheets used for tracking, monitoring, and reporting.
• Serve as a point of contact for routine P-Card questions and coordinate with card providers and internal finance teams to resolve issues.
• Fuel Card Administration
• Distribute and administer fuel cards for company vehicles and authorized users.
• Track fuel card assignments, changes, replacements, and closures.
• Maintain fuel card logs and support documentation in alignment with internal controls and audit requirements.
• Cook with fuel card providers for routine account maintenance.
• Statement Distribution & Financial Documentation
• Distribute bank statements, card statements, and other financial documentation to appropriate internal stakeholders, including executive leadership and finance staff.
• Maintain organized electronic and/or physical files of financial statements and supporting documentation in accordance with BSNC document retention policies.
• Support audit and compliance requests by retrieving and organizing statements and records as needed.
• Banking & Miscellaneous Financial Support
• Perform basic banking tasks, including:
• Ordering deposit slips
• Preparing and making bank deposits
• Coincide routine banking requests with financial institutions
• Aid in tracking and documentation related to banking activities as directed by the CFO or finance leadership.
• Executive Leadership Support
• Provide direct administrative support to the executive leadership team, including coordination of financial materials, reports, and documentation for executive meetings.
• Cook with executive leadership with sensitive and confidential information with discretion and professionalism.
• Support executive leadership with ad-hoc administrative requests, special projects, and follow-up actions.
• Serve as a trusted liaison between the CFO, executive leadership, and internal departments for administrative and financial coordination.

Required (Minimum Necessary) Qualifications

• High school diploma or equivalent required
• Two years of experience in accounting administration, finance support, or executive administrative roles

Must be a BSNC Shareholder/Descendant

Knowledge, Skills, Abilities, And Other Characteristics

• Prior experience in an Alaska Native Corporation (ANC), government contracting, or similarly environment.
• Proficiency in Microsoft Office Suite Products
• Strong organizational skills
• Effective communication and collaboration with executive leadership, project managers, and stakeholders

Preferred

• N/A

Supervisory Responsibilities

This position does not supervise employees

Necessary Physical Requirements

• The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this role.
• Employees must always maintain a constant state of mental alertness.

Work Environment

• The work environmental characteristics described here are representative of those that must be borne by an employee to successfully perform the essential functions of the role.
• Employees must always maintain a constant state of situational awareness.

Additional Qualifying Factors

• As a condition of employment, you will be required to pass a pre-employment drug screening and have acceptable background check results.
• If applicable to the contract, you must also obtain and maintain the appropriate clearance levels required and must also be able to obtain access to military installations.
• Shareholder Preference
• Bering Straits Native Corporation is an equal opportunity employer.
• All applicants will receive consideration for employment without regard to any status protected by state or federal law, or any other basis prohibited by law.