Accounting Administrative Assistant

Responsibilities

• Process vendor invoices, assist with payment tracking, and support basic accounts payable activities with accuracy and timeliness.
• Prepare customer billing information, follow up on outstanding balances, and help maintain organized accounts receivable records.
• Enter, update, and maintain financial and administrative data to ensure files and documentation remain complete and accurate.
• Provide administrative support for human resources tasks such as document handling, record upkeep, and general coordination assistance.
• Cook up internal announcements and help distribute communications clearly and promptly across teams.
• Absorb planning and organizing company meetings, staff activities, and external events, including scheduling and logistical support.
• Track office equipment records and support basic fixed asset administration for internally used items.
• Maintain office compliance documentation, support policy-related administrative tasks, and monitor routine internal requirements.
• Oversee office supply levels, place replenishment requests as needed, and maintain orderly inventory for day-to-day business use.

Requirements

• 2+ years of experience in an accounting clerk, administrative support, or similar office-based role.
• Working knowledge of accounts payable, accounts receivable, invoice processing, and data entry procedures.
• Experience using QuickBooks and other standard office software to manage records and routine transactions.
• Strong organizational skills with the ability to handle multiple tasks while maintaining accuracy and consistency.
• Familiarity with administrative documentation, recordkeeping, and general office coordination responsibilities.
• Basic understanding of fixed asset tracking and inventory support for office equipment and supplies.
• Clear written and verbal communication skills to support internal coordination and day-to-day administrative follow-up.

Qualifications

The ideal candidate brings strong attention to detail, comfort working with routine financial transactions, and the ability to manage multiple support tasks efficiently.