accounting administrative assistant

Responsibilities

• Assist with the Bank's Accounts Payable by preparing invoices for payment.
• Input information from invoices and the General Ledger into the computer system.
• Prepare expense checks and balance statements.
• Collect information for and prepare 1099 forms.
• Request and maintain Certificates of Insurance for vendors, as required.
• Collect and process information for Sales & Use Tax reporting; prepare and remit returns and payments semi-annually.
• Assist with all required accounting for the Bank’s Investment Securities portfolio.
• Answer and place calls to investment brokers regarding various security transactions.
• Verify and book entries for purchases and sales of investments to both the General Ledger and computer system.
• Post various principal and interest entries.
• Prepare and print various monthly investment reports.
• Prepare end-of-month proving, quarterly reports, and annual reports.
• Perform various support duties for the CEO, President, executive staff, and senior management.
• Assist with the Bank's Mortgage Appraisal & Inspection Fees accounts for outside appraisals and completion certificates in conjunction with the Mortgage Department.
• Prepare and mail checks to appraisers; collect information and prepare 1099 forms.
• Assist with the CD & DDA Public Fund to ensure proper pledging of securities for all class Z coded accounts if over $250,000.00.
• Provide backup to the CFO, including daily proving of the Federal Reserve account, Profitstar maintenance and ALM reporting, financial statement preparation, and call reporting preparation.
• Assist with maintenance on prepaid contracts and monthly accrual files.
• Prepare, present, and interpret financial reports to management and outside agencies as needed.
• Report to the Board of Directors on the financial soundness and practices of the bank.
• Perform additional duties as required.

Skills

• Microsoft Windows (including Word, Excel)
• Internet Explorer
• Outlook
• Jack Henry Bank Operation System
• Profitstar ALM/Profitability Software