Admin Assistant - Maintenace Dept.

Full-time administrative assistant position supporting the Senior Director in the Maintenance Department at our Zephyrhills, FL location. Schedule: 8:00 AM to 5:00 PM.

About the role

Performs advanced, diversified, and confidential secretarial and administrative duties requiring broad and comprehensive experience and skilled knowledge of organization policies and practices.

Responsibilities

• Answers phone calls, routes callers, takes messages, and resolves routine and some complex inquiries.
• Screens calls and visitors.
• Operates copy and fax machines; distributes incoming mail; orders supplies.
• Establishes and maintains files and records on an ongoing basis.
• Conducts research, data collection, and some analysis of information.
• Schedules and maintains calendar of appointments.
• Organizes meetings including distributing materials, arranging refreshments, transcribing minutes, and making travel arrangements.
• Works independently on special projects.
• Composes and types routine and non-routine correspondence, reports, technical papers, etc.
• Creates, prepares, and coordinates presentations, including charts and graphs.
• Creates and maintains databases and spreadsheets.
• May assist in preparing and/or monitoring budget.
• Performs routine problem solving.
• Handles sensitive employee information and confidential organization information.
• Interacts professionally with all levels of management and provides customer service.
• May provide work direction to other clerical personnel within the department.
• Maintains regular, punctual attendance consistent with policies and legal standards.
• Maintains compliance with all Orlando Health policies and procedures.
• Prioritizes workload to manage multiple priorities.
• Enhances professional growth through education programs, literature, and workshops.
• Performs other duties as assigned.

Requirements

• High school diploma or equivalent.
• Four years of clerical or secretarial experience.

Benefits

• Education & Career Growth: Tuition reimbursement, Public Service Loan Forgiveness (PSLF), and leadership development programs.
• Health & Wellness: Comprehensive medical, dental, vision, free virtual visits, and well-being programs.
• Financial & Retirement: Up to 5% employer match on retirement contributions.
• Work-Life Balance: Four weeks of paid parental leave, PTO, and flexible leave options.
• Family & Pet Support: Fertility benefits, adoption assistance, backup care for children/elders/pets, and pet insurance.