Admin - Administrative Assistant

About the role

The Administrative Assistant at Helix Traffic Solutions provides clerical support to achieve operational goals at the field site. This role oversees the employee roster, maintains and organizes pertinent documentation, and facilitates routine fleet repairs.

Responsibilities

• Answers incoming phone calls and directs to appropriate team members.
• Greet all visitors and employees.
• Orders and maintains inventory of office supplies and company equipment for the field site.
• Assists with filing, faxing, and copying miscellaneous paperwork.
• Collects field data and generates weekly reports for the management team.
• Oversee maintenance of fleet repair, recall, oil change lists, and notify management of repairs.
• Maintain fleet records, titles, registrations, both digital and physical for the field site.
• Updates the employee handbook and truck books as directed from management.
• Maintain employee roster database, TCR updates, and spreadsheets.
• Aid the Billing team and backup Scheduling/Ticketing as needed.
• All other duties within scope as assigned by Branch Manager.

Requirements

This role requires strong organizational skills, attention to detail, and the ability to manage multiple tasks simultaneously. Proficiency in Microsoft Office Suite is required, along with basic computer literacy.

Qualifications

High school diploma or equivalent is required. Previous administrative assistant experience is preferred but not mandatory. Strong communication and customer service skills are essential.

Skills

Microsoft Office Suite proficiency, excellent organizational and time management skills, and the ability to work independently and as part of a team are key requirements for this role.

Benefits

Helix Traffic Solutions offers competitive compensation and benefits including health insurance, retirement plans, and paid time off.

Pay

Compensation is commensurate with experience and qualifications.

Schedule

Hours are flexible and can vary based on project needs, typically 8am-5pm Monday through Friday.

Equal Opportunity Employer

Helix Traffic Solutions, LLC is an Equal Opportunity Employer and Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law.