Admin - Administrative Assistant

Join Helix Traffic Solutions – Traffic Control for a Safer Tomorrow About Helix Traffic Solutions We’re not just placing cones—we’re rethinking the way traffic moves. Helix Traffic Solutions is a national leader in traffic control, work zone safety, and roadway infrastructure services. Through a network of specialized operating companies across the U.S., Helix delivers reliable, high-impact solutions that protect lives, support construction projects, and keep communities moving safely. About Quail Construction Quail Construction is a proud member of the Helix Traffic Solutions network, serving roadways across Arizona and Nevada with professional traffic control, construction, and traffic management support services. Quail Construction delivers high-quality, safety-driven solutions for roadway projects, infrastructure work, and special events. With a strong focus on compliance, efficiency, and end-to-end execution, our experienced team is equipped to manage every aspect of traffic control and construction support—making Quail a trusted partner across the Southwest. Our Services And Capabilities Include Traffic control and traffic management services for work zones and special eventsSales and rental of traffic control equipment to support safe, organized job sitesA fleet of truck-mounted attenuator (TMA) trucks to protect crews in high-traffic environmentsDurable barricades for pedestrian and vehicle traffic controlSpecialized aviation solutions, including airport barricades and lighted X’sMessage boards, temporary traffic signals, and concrete barrier walls As a true one-stop solution, Quail Construction provides the equipment, expertise, and manpower needed to keep traffic flowing safely while minimizing disruption and maximizing operational efficiency. Why Work with Helix & Quail Construction? We’re a People-first Organization With a Mission Centered On Public Safety And Service. When You Join Quail Construction, You Become Part Of a Skilled Regional Team Backed By The Strength, Stability, And Growth Opportunities Of The Helix Traffic Solutions National Network. You’ll Find A strong culture of safety, accountability, and teamworkHands-on work that directly improves roadway and work zone safetyOpportunities for training, advancement, and internal mobilityThe support of a national organization with strong regional expertise What To Expect Our work is fast-paced, hands-on, and essential. Every role at Quail Construction plays a vital part in keeping roadways and event sites across Arizona and Nevada safe, compliant, and efficiently managed. If you’re dependable, safety-focused, and looking for a career with purpose, we’d be proud to have you on our team. Administrative Assistant Quail Construction Position Overview Quail Construction is seeking a dependable and detail-oriented Administrative Assistant to support daily office operations and executive leadership. This role is essential to maintaining organization, compliance, and operational efficiency in a fast-paced construction environment. Key Responsibilities Answer and route incoming phone calls professionallyPerform filing and maintain accurate electronic and physical recordsAssist with certified payroll reporting and documentationSupport fleet management by updating maintenance records and reviewing fuel reportsMaintain and order office inventoryCross-Training with Billing department Perform other duties as assigned Qualifications High school diploma or equivalent1–3 years of administrative experienceStrong organizational and communication skillsProficiency in Microsoft Office (Word, Excel, Outlook)Ability to handle confidential information with discretionConstruction or operations experience preferredBilingual in Spanish is preferred Our Values At Quail Construction, We Value Integrity – Doing the right thing, alwaysAccountability – Taking ownership of our work and resultsTeamwork – Supporting one another to achieve shared goalsSafety – Prioritizing the well-being of our employees and partnersContinuous Improvement – Striving to learn, grow, and improve every day Benefits Package Competitive payMedical, dental, and vision insurancePaid time off and holidays401(k) retirement planOpportunities for growth and professional developmentSupportive, team-oriented work environment Helix Traffic Solutions, LLC is an Equal Opportunity Affirmative Action Employer.