Admin Assistant

About the role

Technology Navigators is seeking a highly organized and proactive Shared Services Administrative Assistant to support operations within a fast-paced semiconductor manufacturing environment. This role provides critical administrative and operational support across multiple departments, helping maintain efficient workflows, coordination, compliance, and communication within a high-volume technical workforce setting.

Responsibilities

• Provide administrative support across multiple operational and shared service functions
• Coordinate employee onboarding documentation, compliance records, and workforce tracking
• Aid with scheduling, reporting, meeting coordination, and internal communications
• Maintain accurate records, spreadsheets, presentations, and operational documentation
• Support payroll, timekeeping, and workforce coordination activities
• Aid with cross-functional project coordination and follow-up tasks
• Help manage high-volume administrative workflows in a fast-paced manufacturing environment
• Support leaders and operational teams with reporting and organizational needs
• Maintain confidentiality of sensitive employee and business information
• Identify opportunities to improve administrative processes and workflow efficiency

Requirements

• Bachelor’s degree in Business Administration, Management, or related field preferred (Equivalent professional experience may be considered)
• 4–7 years of experience in an administrative, operations, or shared services support role
• Strong organizational skills with the ability to prioritize and manage multiple tasks simultaneously
• Excellent written and verbal communication skills
• Proven ability to work independently and solve problems proactively
• Advanced proficiency in Microsoft Excel, including pivot tables and data organization
• Strong PowerPoint and general Microsoft Office skills
• High level of professionalism, discretion, and attention to detail
• Comfortable adapting to changing priorities and evolving operational needs

Qualifications

• Experience supporting manufacturing, semiconductor, engineering, or technical workforce environments
• Familiarity with workforce coordination, staffing operations, or shared services functions
• Exposure to continuous improvement methodologies such as Lean or Kaizen