Admin Assistant - Maintenace Dept.

Position Summary

Performs advanced, diversified and confidential secretarial and administrative duties requiring broad and comprehensive experience and skilled knowledge of organization policies and practices for the Senior Director.

Essential Functions

• Answers phone calls, routes callers, takes messages and resolves routine and some complex inquiries.
• Screens calls and visitors.
• Operates copy machine and fax machine.
• Distributes incoming mail.
• Orders supplies.
• Establishes and maintains files and records on an ongoing basis.
• Conducts research, data collection, and some analysis of information.
• Schedules and maintains calendar of appointments.
• Organizes meetings including distributing materials, arranging of refreshments, transcribing minutes and makes travel arrangements if necessary.
• Works independently on special projects.
• Composes and types routine and non-routine correspondence, reports, special projects, technical papers, etc.
• Creates, prepares and coordinates presentations, including charts, graphs, etc.
• Creates and maintains databases and spreadsheets.
• May assist in preparing and/or monitoring budget.
• Performs routine problem solving.
• Works with sensitive employee information and confidential organization information.
• Interacts professionally with all levels of management.
• Significant employee contact and customer service.
• May provide work direction to other clerical personnel within the department.

Other Related Functions

• Maintains established departmental policies and procedures.
• Prioritizes workload to manage multiple priorities.
• Enhances professional growth and development through participation in education programs, current literature, and workshops.

Education/Training

• High school diploma or equivalent.

Experience

• Four (4) years clerical or secretarial experience.