Admin Assistant

Duties & Expectations

• Affirmatively manage all Accounts Payable (AP) including accurately recording and categorizing expenses, paying bills, and reconciling accounts.
• Send invoices, receive payment, and assist in managing Accounts Receivable (AR).
• Track company-owned vehicle maintenance, registrations, and insurance cards.
• Facilities management may include restocking bathrooms, salting/shoveling front steps, and light cleaning if needed.
• Liaise with maintenance vendors including HVAC, plumber, electrician, handyman, as needed.
• Organize and receive inventory in the stockroom and sales employees' vehicles.
• Locate, pick, and pack parts for orders using Cin7 inventory software.
• Manage domestic and international shipping and receiving.
• Manage incoming and outgoing repairs via email and spreadsheets.
• Manage employee assets via email and spreadsheets.

Requirements

• 1-2 years of experience with Quickbooks Online (or similar accounting software).
• Must understand basic accounting (P&L, balance sheet, taxes).
• 1+ years of inventory software experience is a plus.
• Exceptional communication and organizational skills.
• Attention to detail is a must.
• Good with numbers is a must.
• Computer skills - Must be familiar with Outlook, Word, Excel, and capable of learning inventory software.
• Ability to lift heavy boxes and use a ladder.
• Must be a self-starter, able to take initiative and work independently.
• Good problem-solving skills and positive, team-oriented attitude.

About the role

Nubble Site Solutions, Precision ProFile, and SiteBoss are tightly integrated small businesses with shared ownership based out of Southern Maine. The businesses work hand in hand to:

• Manufacture (R&D, testing, programming)
• Distribute (sales, offer training, etc.)
• Support (in office or on site)
• Prepare data (heavy highway to residential) for all things GPS construction staking.