Accounts Payable/Accounts Receivable Specialist

Unique Floor Supply is seeking a detail-oriented and organized Accounts Payable/Accounts Receivable (AP/AR) Specialist to manage the day-to-day financial transactions related to accounts payable and receivable. The ideal candidate will ensure accurate processing of invoices, timely collection of payments, and maintenance of financial records in a fast-paced environment.

Responsibilities

• Accounts Payable (AP):
  • Review and verify invoices for accuracy, completeness, and appropriate approvals.
  • Process vendor invoices, ensuring timely payment according to company policies and payment terms.
  • Reconcile accounts payable transactions and resolve any discrepancies or issues with vendors.
  • Maintain accurate and organized records of all AP transactions.
  • Prepare and process electronic transfers, checks, and other forms of payment.
  • Monitor and address any outstanding payables, ensuring all obligations are met promptly.
• Accounts Receivable (AR):
  • Generate and send invoices to customers in a timely manner.
  • Monitor and manage the aging of accounts receivable to ensure prompt collection of outstanding payments.
  • Follow up with customers on overdue accounts and establish payment arrangements as needed.
  • Apply customer payments accurately to their respective accounts.
  • Prepare regular AR aging reports and provide updates to management on collection status.
  • Work with the sales team to resolve any billing discrepancies or customer queries.
• Reconciliation and Reporting:
  • Perform regular reconciliations of bank statements, vendor statements, and customer accounts.
  • Assist in the preparation of monthly, quarterly, and year-end financial reports.
  • Maintain and update financial records in the company’s accounting system.
  • Support the finance team during audits by providing necessary documentation and information.
• Process Improvement:
  • Identify and implement process improvements to enhance the efficiency of AP/AR functions.
  • Develop and maintain standard operating procedures (SOPs) for accounts payable and receivable processes.
  • Collaborate with other departments to streamline financial operations and improve communication.
• Compliance and Record-Keeping:
  • Ensure compliance with company policies, accounting standards, and relevant laws and regulations.
  • Maintain accurate and complete records for all financial transactions, ensuring they are filed and stored securely.
  • Assist in the preparation of tax documents and other regulatory filings as needed.

Requirements

• Education: Associate’s or Bachelor’s degree in Accounting, Finance, or a related field preferred.
• Experience: Minimum of 2 years of experience in accounts payable, accounts receivable, or a similar role. Experience in the flooring or construction industry is a plus.
• Skills:
  • Strong understanding of accounting principles and financial processes.
  • Proficiency in accounting software and Microsoft Office, particularly Excel.
  • Excellent attention to detail and organizational skills.
  • Strong communication and interpersonal skills.
  • Ability to work independently and manage multiple priorities effectively.
• Familiarity with ERP systems and experience using CRM software is an advantage.
• Ability to handle confidential information with discretion.

Benefits

• Paid time off
• Retirement plan (401k)
• Opportunities for career advancement and professional development
• Paid gym memberships
• Team building events and other activities throughout the year
• Ongoing training
• Fruit, coffee, and snacks provided

Each employee has a chance to see the impact of their work and make a real contribution to the success of the company.