Accounts Payable/Accounts Receivable Specialist

About the role

The AP/AR Specialist serves as a member of the CFTH Finance Team and is responsible for carrying out all accounts payable and accounts receivable activities in a timely and accurate manner, using the capabilities of modern cloud-based accounting and information systems. The AP/AR Specialist provides support to the Chief Financial Officer (CFO) and Accounting Manager to ensure grant expenditures are appropriately monitored and meet the funders' fiscal/billing guidelines and contractual requirements.

Responsibilities

• Receive and process client assistance payment requests, credit card transactions, employee reimbursements, and invoices for program and administrative expenses.
• Complete weekly check runs including preparing payments for signature, distributing checks to personnel and via postal service, and preparing positive pay reports.
• Accurate coding and descriptions.
• Continuous improvement and optimization of AP process using the accounting tools available for data entry and payment, such as data imports, bank feeds, and OCR capabilities.
• Request documentation according to CFTH and funder requirements, routing invoices for approval as required.
• Create and send invoices to customers, track payments, and reconcile accounts.
• Collaborate with the Development team to ensure timely and accurate recording of donations and grant receivables.
• Manage and record incoming payments in a timely manner according to CFTH procedures.
• Generate customer aging reports.
• Prepare and complete remote bank deposits.

Requirements

• Maintains vendor lists, profiles, and W-9s.
• Distributes 1099s, investigates mismatches.
• Advise staff and provide training on proper coding and other processes as needed.
• Maintains and updates accounting records to support all transactions processed.
• Establishes and maintains various financial reports and schedules.
• Afford assistance with CFO in month-end closing processes.
• Ensure adherence to CFTH internal controls.

Secondary Functions

Performs related duties and responsibilities as required.

Demands/Complexity

This position generally operates from established and well-known procedures but may determine own practices and procedures within CFTH guidelines. Work situations are reoccurring with occasional variations from the norm. Position is not closely supervised, but incumbent is required to meet established performance standards.

Job Conditions

• Fast-paced office environment with frequent interruptions and occasional urgent situations.
• Regularly provides support to staff, community stakeholders, and interns.
• Periodically requires travel within the agency’s service area.
• Requires reliable transportation within the agency’s service area.
• Normal working hours not to exceed 20 hours a week, with occasional shifts to schedule as determined necessary by Council for the Homeless.

Special Requirements

Criminal records satisfactory to the VHA are conditions of employment. The VHA will make inquiries with the Washington State Patrol (and/or other authorities) regarding these records and consider this information to be a vital aspect of the screening process.

Salary

Starting salary is $31.47. In compliance with the WA Equal Pay & Opportunities Act, the full salary range for the position is $31.47 to $37.77. VHA/CFTH is an equal opportunity employer. We do not discriminate on the basis of race, color, national origin, citizenship or immigration status, religion, creed, sex, sexual orientation, gender identity and expression, age, disability status, genetic information, marital status, pregnancy status, political ideology, honorably discharged veteran, or military status.