Accounts Payable/Accounts Receivable Specialist

The Howard Company Inc., founded in 1950, is an employee-owned organization and the nation’s leading branding signage and technology integrator. The company delivers first-class customer service through a consultative approach, a broad product line, and customized solutions tailored to client needs. Its specialties include drive-thru systems, digital displays, kiosks, indoor menu boards, building signage, interior design and décor, voice AI solutions, OCS and POS integrations, nationwide rollouts, and comprehensive design, digital, and installation services. Team members join a collaborative environment focused on innovation, quality, and long-term customer partnerships.

About the role

The Accounts Payable/Accounts Receivable Specialist will assist in ensuring that the company pays vendors in a timely manner and receives payment for goods and services offered to customers. This position requires a team player who is exceptional at multi-tasking, thrives on troubleshooting, and takes ownership of processes.

Responsibilities

• Voucher vendor invoices
• Create payments to vendors
• Add new vendors
• Process install invoices and install order lines
• Year-end 1099 processing
• Maintain vendor COI and W-9 documents
• Manage company credit cards and petty cash
• Monitor the payable inbox
• Prepare, post, verify, and record customer payments and transactions related to accounts receivable
• Deposit checks via check scanner
• Create reports regarding the current status of customer accounts as requested
• Identify past-due customer accounts, draft correspondence or call customers regarding past-due accounts to secure payment and maintain collection files
• Research customer invoice discrepancies with help from accounting staff and customer service
• Collaborate with Director of Finance to review accounts receivable aging on a periodic basis
• Collect and distribute mail daily
• Serve as a backup for other accounting duties as necessary
• Abide by all Howard Company rules and regulations as noted in the Employee Handbook
• Other duties as assigned

Requirements

• High school diploma or equivalent required; associate degree in accounting preferred
• 2 years of accounting experience in a manufacturing environment highly preferred
• High level of accuracy, efficiency, and attention to detail
• Strong math, typing, and computer skills, especially with accounting software and MS Excel
• Ability to communicate internally and with customers and vendors via phone, email, and in person
• Excellent research, problem-solving, and time management skills
• Ability to operate related office equipment, such as computers, scanner, and copier
• Syteline experience is a plus
• Able to work independently but also within a team

Physical Requirements

• Ability to sit or stand for extended periods of time
• Manual dexterity and hand-eye coordination for typing, filing, and using office equipment
• Visual acuity and ability to read small print
• Hearing acuity and ability to communicate effectively with others
• Ability to lift and move office supplies and equipment
• Mobility and ability to move around the office as needed