Accounts Payable / Accounts Receivable Specialist

About Anthony & Sylvan: Looking to build something that lasts—literally? At Anthony & Sylvan Pools, your skills create real impact. For nearly 80 years, we’ve been turning backyard dreams into reality as the nation’s largest and most recognizable name in swimming pools. Founded in 1946, we design and build quality inground pools across the U.S., while also offering renovations, modernizations, and ongoing maintenance services. We’re growing fast and seeking candidates who take pride in craftsmanship, value teamwork and safety, and are ready to grow with us.

About the Role

As an Accounts Payable / Accounts Receivable Specialist, you’ll play a key role in keeping our financial operations running smoothly by managing accounts payable and receivable transactions with accuracy and attention to detail. You’ll help maintain reliable financial records, ensure compliance with company policies, and collaborate with corporate finance teams to support efficient and effective processes. This role is ideal for someone who enjoys working with numbers, staying organized, and contributing to the overall financial health of the business.

Responsibilities

• Manage subcontractor and inventory accounts payable by reviewing and processing invoices, validating pricing against job standards, matching invoices to work orders, purchase orders, receivers, and addendums, ensuring proper approvals and coding, and documenting discrepancies in Acumatica while aligning payment timing with corporate check runs.
• Identify and resolve cost variances by analyzing invoice discrepancies against estimates, alerting management to issues, and supporting margin improvement through accurate cost control and variance tracking.
• Administer accounts receivable processes by setting up customer accounts, recording deposits, applying cash within 24 hours, ensuring timely payment for addendums, and supporting billing and collections in accordance with company policies.
• Support builder billing and collections efforts by reconciling progress to billings, preparing invoices, monitoring due dates, following up on outstanding balances, and coordinating with leadership to ensure timely and effective collection activity.
• Oversee commission and refund processing by accurately calculating commissions, processing refund requests, and obtaining required approvals in accordance with company guidelines.
• Ensure accurate financial reporting and month-end close activities by meeting corporate deadlines, reviewing WIP accruals with leadership, completing required reconciliations, and preparing reports as needed.
• Provide operational and team support by coordinating weekly collection review meetings with leadership, maintaining accurate documentation and money list updates, training staff, and performing additional duties and projects as assigned.
• Other duties as assigned.

Requirements

• Associate’s or Bachelor’s degree in accounting preferred, or equivalent combination of education and experience.
• 1–3 years of related experience in accounts payable, preferably in construction or home improvement environments.

Skills

• Strong math skills and foundational accounting knowledge.
• Proficiency in Microsoft Office and accounting systems.
• Strong organizational and time management skills with the ability to multitask and meet deadlines.
• High attention to detail with a focus on accuracy.
• Ability to work effectively under pressure while maintaining a positive and professional demeanor.

Physical Requirements

• Primarily sedentary work performed in an office environment.
• Ability to communicate promptly and clearly via phone and computer.