Accounts Payable / Accounts Receivable Specialist

Position Overview

Job Responsibilities

• Process vendor invoices, verify coding, and prepare documentation for timely payment
• Execute vendor payment runs, including ACH, checks, and other disbursement methods in accordance with payment terms
• Verify invoices against purchase orders and receiving documentation to ensure accuracy and proper authorization prior to payment
• Prepare, review, and distribute customer invoices, credit memos, and account statements
• Post cash receipts, reconcile deposits, and apply payments accurately to customer accounts
• Maintain accounts payable and accounts receivable aging and proactively follow up on outstanding balances and past-due accounts
• Manage collections process by communicating with customers to resolve outstanding balances and payment issues
• Investigate and resolve discrepancies related to invoices, payments, and account balances in collaboration with internal teams and external partners
• Absorb vendor maintenance, customer account updates, and invoice resolution
• Reconcile corporate credit card transactions, verify receipts, and ensure proper coding and compliance with company policies
• Support month-end and year-end closing activities, including reconciliations, accrual support, and report preparation
• Maintain accurate accounting records, supporting documentation, and organized digital and paper filing systems
• Prepare routine spreadsheets, reports, and account summaries for the accounting team
• Respond to vendor, customer, and internal inquiries regarding invoices, payments, and account balances in a professional and timely manner
• Follow established approval workflows, internal controls, and accounting policies to ensure accuracy and compliance in all transactions
• Provide administrative support to the accounting department, including data entry, document preparation, record maintenance, and other clerical duties as needed
• Assist with special projects and provide backup support for other accounting functions as assigned

Qualifications

• High school diploma or equivalent required; associate degree in accounting, business, or a related field preferred.
• One to three years of accounts payable, accounts receivable, bookkeeping, or related accounting support experience preferred
• Proficiency in Microsoft Office, especially Excel, Word, and Outlook; experience with accounting software or ERP systems preferred
• Working knowledge of basic accounting principles, invoice processing, payment application, and account reconciliation
• Strong attention to detail, accuracy, and the ability to identify and resolve discrepancies
• Effective organizational, time-management, and communication skills
• Ability to handle sensitive information with discretion and provide administrative support in a fast-paced environment