Account Payable Coordinator

About the role

HMM is seeking an Account Payable Coordinator to join our team. This role plays a crucial part in managing financial transactions, ensuring accuracy, and supporting the smooth operation of our accounts payable processes.

Responsibilities

• Review and verify AP invoices to ensure accuracy and compliance.
• Collaborate with internal teams to resolve any issues with incorrect invoices.
• Process and set up invoices for timely AP payments using the SAP interface.
• Track invoice statuses and monitor vendor due dates to ensure on-time payments.
• Provide necessary documentation to support audit processes.
• Maintain and update vendor records to ensure all information is current.
• Organize, file, and securely store invoices for easy access and reference.
• Handle VIP vendor inquiries with professionalism and efficiency.
• Assist with physical filing of documents and boxes as needed.
• Perform other tasks and responsibilities to support the AP team as required.

Requirements

• Education Required: Bachelor’s degree in Accounting, Finance, or related field (or equivalent work experience).
• Skills & Experience: Requires at least 3 years of experience in Accounting, two + years AP experience in a high-volume environment preferred. Previous experience in accounts payable or a similar financial role is essential. Familiarity with AP processes, invoice verification, and payment setup is important. Previous experience in a similar role at a larger organization or with a high volume of transactions is a plus. Knowledge of basic accounting principles and general ledger management.

Essential Skills

• Proficiency in SAP – Experience using SAP or similar ERP systems for processing invoices and managing financial transactions is highly beneficial.
• Strong Attention to Detail – The ability to review invoices and ensure accuracy in documentation, vendor information, and payment processing.
• Excellent Communication Skills – Ability to effectively communicate with internal teams and vendors to resolve discrepancies and answer inquiries in a timely manner while staying calm and professional even in stressful situations.
• Organizational Skills – Strong organizational abilities to manage a high volume of invoices, files, and documents while ensuring everything is up-to-date and easily accessible.
• Problem-Solving Abilities – Ability to identify and resolve issues with invoices, vendor records, and payment discrepancies.
• Time Management Skills – Ability to prioritize tasks, manage deadlines, and stay organized while handling multiple responsibilities simultaneously.
• Experience with Filing and Document Management – Experience with both digital and physical filing systems and maintaining accurate records.
• Basic Knowledge of Auditing Procedures – Some familiarity with audit processes, including providing documentation and supporting materials for audits.