Accounts Payable Coordinator

Essential Job Duties And Responsibilities

• Electronic auditing of jobsite generated invoices in CMiC.
• Verifying all invoices are approved, the correct amounts are processed for payment, and sales tax is included when applicable.
• Verifying coding and approvals for overhead invoices.
• Audit credit card statements for coding, approvals, complete business purposes, and correct amount due.
• Timely processing of invoices for payment based on due dates for miscellaneous invoices and owner funded subcontractors.
• Distributing checks.
• Reconciling old open payables.
• Updating subcontractor compliances in CMiC as contracts, insurance, good guy letters, etc., are received.
• Communicating with Project Accountants regarding invoice discrepancies, sales tax issues, needed documentation, training needs, etc.
• Reconciling vendor statements.
• Extracting AP information from CMiC and compiling reports.
• Researching old outstanding checks.
• Performing other duties as assigned.

Education And Work Experience

• Accounts Payable experience for a mid to large size construction company.
• Familiarity with 1099’s.
• Familiarity with accruing sales tax.
• CMiC (accounting software) – training available.
• Proficient in Microsoft Office (Outlook, Excel, Word).

Other Skills

• Ability to work well with others in a collaborative environment and encourage compliance with accounts payable policies and procedures.
• Ability to efficiently gain understanding of processes and procedures for cross training purposes.