Accounts Payable Coordinator

Position Summary

We are seeking a highly organized and detail-oriented Accounts Payable Coordinator to join our team. This position involves managing a portfolio of vendors and internal departments to ensure timely and accurate processing of payments and expense reimbursements.

Key Responsibilities

• Manage a portfolio of vendors and payment obligations to ensure timely invoice processing and disbursements
• Review, validate, and enter vendor invoices into the accounting system
• Research and resolve invoice and payment discrepancies in a timely manner
• Collaborate with internal departments and vendors to resolve inquiries, disputes, and reissues
• Maintain the accuracy and data integrity of accounts payable and general ledger systems
• Ensure compliance with company policies and procedures related to purchasing and payments
• Aid with month-end and year-end closing procedures, including account reconciliations
• Maintain proper documentation and filing of all accounts payable records
• Demonstrate strong attention to detail with a high degree of accuracy
• Exhibit excellent verbal and written communication skills
• Apply critical thinking and strong organizational and problem-solving skills
• Effectively manage time and prioritize tasks to meet deadlines
• Produce proficiently in Microsoft Office Suite including Outlook and Word
• Display advanced knowledge of Microsoft Excel (e.g., VLOOKUPs, pivot tables, formulas)
• Maintain strict confidentiality and demonstrate high integrity in handling sensitive information
• Perform other duties as assigned

Qualifications

• Bachelor’s degree in business administration, Accounting, or related field preferred
• One to two years of experience in accounts payable or similar accounting role
• Experience with multi-state/multi-business unit entities
• Public accounting experience or experience within a personal injury law firm is a plus
• Excellent analytical skills with keen attention to detail
• Effective communication skills, both written and verbal
• Ability to work independently and collaboratively in a fast-paced environment
• Proficiency in Microsoft Office Suite and relevant software applications
• Ability to maintain confidentiality and manage sensitive information with discretion
• Strong organizational and time management skills, with the ability to prioritize tasks effectively