Accounts Payable Coordinator

Accounts Payable

• Efficiently manage the processing of invoices, adhering to established protocols for approvals, coding, and documentation.
• Prepare vouchers listing invoice number, date, vendor, item description, amounts and GL coding.
• Verify invoices against POs and ensure goods or services were received before issuing payment.
• Identify discount opportunities.
• Issue daily payments via various methods, including checks and electronic transfers.
• Regularly reconcile monthly vendor statements to identify and address overdue items, ensuring timely resolution and payments.
• Proactively follow up on open items by liaising with vendors, suppliers, and internal teams to resolve payment-related issues, ensuring a seamless payment process and maintaining positive vendor relationships.
• Initiate and manage corrections, void checks, and stop payments, ensuring accuracy and compliance with financial guidelines.
• Absorb and process use tax accruals needed on vendor invoices.
• Maintain tax records for vendors including W-9’s, federal ID numbers, and tax exemption statuses.
• Maintain state resale certificates and coordinate exemption status with vendors on purchases.
• Professionally handle all incoming calls, providing knowledgeable assistance and taking accurate messages.
• Absorb and perform assigned duties effectively, demonstrating flexibility and willingness to contribute to the team's success.

Qualifications

• 2+ years of experience in an Accounts Payable role with intermediate knowledge of accounting principles and computerized accounts payable systems.
• Experience in PO match environment.
• Proficiency in Microsoft Office Suite and related programs is required.
• Exceptional organizational abilities to manage diverse, detail-oriented tasks and prioritize effectively to meet the organization's needs.
• Strong interpersonal and communication skills.
• Adaptability and willingness to learn other accounting software systems.
• Ability to confidentially handle sensitive information and meticulous records.
• Occasional need to drive mail to the post office.
• Ability to work in office four days a week.
• Experience with Core RPC or Team Design Software a plus, but not required.

Physical Requirements

• While performing the duties of this Job, the employee is regularly required to sit; reach with hands and arms and talk or hear.
• The employee is occasionally required to stand; walk and stoop.
• The employee may occasionally lift and /or move up to 30 pounds.
• This position may require travel between offices, jobsites, and/or client locations, which may involve extended periods of sitting or standing, lifting light luggage, and adapting to different time zones.

What We Bring To The Table

• A State-of-the-Art Facility with incredible technology throughout and a multitude of workspaces at your disposal.
• Use the EOS (Entrepreneurial Operating System) methodology to provide tools to help individuals and teams achieve goals, growth, and improvement.
• Quarterly All Company Meetings.
• Community Service opportunities.
• Company social hours.
• Ability to use your talents and strengths to make a positive impact.

Pay & Benefits

Hiring compensation range for this position is an hourly rate of $24.04-$28.85/hour. Actual compensation will be determined based on various factors, including, but not limited to, the candidate's experience, skills, qualifications, and location, as well as internal equity and market considerations.

• Benefits Available In This Position Include:
• Medical, Dental, and Vision insurance.
• Company paid Short Term and Long Term Disability insurance.
• Critical Illness and Accident Insurance.
• HSA, DCA and FSA options available.
• Paid time off and holidays.
• Paid Parental Leave.
• 401k Match (50% of every 1% up to 4%).

Schedule

This is a full-time position. Standard work schedule is Monday-Friday unless otherwise noted.

Disclosures

Notice: The physical demands described above are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Notice: This job description is not an employment agreement or contract. Management has the exclusive right to alter this job description at any time without notice.

Continua is a drug-free workplace. Continua is an Equal Employment Opportunity Employer. All qualified candidates will receive consideration for employment without regard to race, national origin, gender, age, religion, sexual orientation, veteran status, or marital status.