Accounts Payable Coordinator

Compensation

Hourly base pay range: $27.00 – $28.00 per hour.

Benefits

• Medical, dental, and vision insurance
• Accident insurance, critical illness insurance, and hospital indemnity insurance
• Telemedicine benefits
• Company-paid basic life and AD&D insurance
• Company-paid short-term and long-term disability
• 401k retirement savings plan
• Paid time off: accrue 0.0654 hours of PTO per hour worked up to 136 hours per calendar year
• 6 paid holidays per calendar year
• Up to 4 paid floating holidays per calendar year

Summary

The Accounts Payable Coordinator is responsible for processing invoices and assisting the accounts payable team.

Essential Functions

• Matches invoices to receiving documents based on assigned vendors and enters invoices into the accounting system. Researches vendor statements and responds to vendor inquiries via phone or email on the status of payment. (25%)
• Processes employee expense reports in Concur. Sets up new vendors in accordance with 1099 guidelines and processes claims payment requests. (15%)
• Provides administrative support for the accounting department including general filing. (15%)
• Assists with preparing monthly client invoices by working with the accounts receivable team during month-end close to provide backup as requested. (15%)
• Complies with company policies and procedures, generally accepted accounting principles, and regulatory requirements. (10%)
• Performs month-end processing, vendor approvals, pay cycle processing, and 1099 processing. (10%)
• Serves as liaison to operations management and other corporate departments, assisting them with accounts payable and purchasing related issues, including check inquiries. (10%)

Qualifications

• Education: Associate’s degree or equivalent from a two-year college or technical school
• Work Experience: Two (2) years of accounts payable experience or general accounting experience
• Knowledge: Knowledge of accounting and understanding of the general ledger accounts and how they relate to invoices
• Skills:
  • Ability to quickly and accurately data enter a high volume of transactions with great attention to detail
  • Ability to work in a fast-paced environment adhering to strict deadlines
  • Computer proficiency and technical aptitude with the ability to utilize MS Office (Excel, Word, PowerPoint, and Outlook) and various accounting technology applications
  • Written and verbal communication skills to effectively address all levels within the organization

Scope

• Authority to Act: Job is fairly routine. Incumbent follows established practices and procedures. Duties are performed with specific directions given and work is checked or verified on a frequent basis. Decisions are made within specific operational instructions and departmental guidelines. Errors in judgment could affect the smooth and efficient operation of the department.
• Budget Responsibility: The employee has control over resources available only.

Physical Requirements

• Regularly required to talk or hear
• Frequently required to sit or stand for extended periods; may be required to run, walk, handle or feel objects, tools or controls, reach with hands and arms, climb stairs, balance, stoop, kneel, crouch, or crawl
• Specific vision abilities required: close vision, distance vision, color vision, peripheral vision, depth perception, and ability to adjust focus
• Lifting: Exerting up to 50 pounds of force occasionally, and/or up to 25 pounds of force frequently, and/or greater than 10 pounds of force constantly to move objects

Working Environment

The majority of work will be performed in a climate-controlled environment, but may be exposed to inclement weather and varying degrees of temperatures on occasion.

Travel

Travel of up to 5% may be required.