Accounts Payable Coordinator

Full-time, day shift position (Monday to Friday, 7:00 a.m. to 3:30 p.m.) — onsite.

About the role

Responsible for the preparation and processing of more complex supplier payments in accordance with internal accounting policies. Reviews and reconciles supplier statements and resolves discrepancies.

Responsibilities

• Reviews, analyzes, and processes more complex invoices for payment.
• Resolves questions or discrepancies.
• Maintains supplier notes including special handling instructions.
• Prepares checks for mailing and ensures priority payments are disbursed on settlement dates.
• Determines 1099 suppliers and obtains W-9s.
• Organizes, files and processes purchase order invoices.
• Performs monthly reconciliations of supplier statement to unpaid invoices.
• Communicates with suppliers to resolve unpaid invoices.
• Ensures credit memos or refunds are received for returned merchandise.
• Manages stale dated checks to ensure compliance with state unclaimed property guidelines.
• Supports and tests system upgrades and enhancements for suppliers.
• Performs other duties as assigned.

Requirements

• 2 years of relevant experience; HS Diploma or GED may substitute for 2 years of work experience.

Qualifications

• High school diploma or GED or equivalent (recommended).

Pay

Most new hires start between $17.20–$21.50 per hour, depending on experience and qualifications.