Accounts Payable Coordinator

Job Description

The Accounts Payable Coordinator is responsible for executing transactional activities related to accounts payable and providing support to the Accounts Payable Manager.

Responsibilities

• Timely processing of accounts payable transactions, including SINVRs within Workday, in accordance with University policy.
• Verifying the remit-to address, invoice date, payment terms, payment options, invoice number, and ensuring no sales tax is applied.
• Verifying approval signatures on Student Expense Reports, worktags, and mileage rates.
• Ensuring required documentation is provided for Awards.
• Creating a spreadsheet with each name and timeframe to process monthly graduate fellowship payments.
• Posting invoices with PO numbers and verifying all invoice information against the records in Workday.
• Processing staff, faculty, and visitor expense reports and reviewing receipts for compliance with WPI business expense policy.
• Obtaining additional required signatures and forwarding documentation for Relocation Expense Reports to Talent for payment processing.
• Verifying expense lines and spend categories for PCard Expense Reports and responding to inquiries from suppliers, departments, and students via email or phone.
• Adding W-9 or W-8BEN information to student records and adding banking information for student direct deposit.
• Updating student addresses (also required for tax purposes), updating suppliers’ remit-to addresses, creating weekly assignment reports for team members, and performing other duties as assigned or directed by the supervisor.

Requirements

• A high school diploma or GED.
• At least 1 year of related experience.

Qualifications

N/A

Skills

N/A

Benefits

N/A

Pay

The hourly rate for this position is up to $23 per hour, depending on experience, for a full time schedule for about 25 hours/week.

Schedule

This is a part-time position, approximately 22.5 hours per week (60% FTE). We're flexible on how those hours are structured: three full days, five shorter days, or a mix, based on your preference and department needs. During busy periods and vacation coverage, hours will increase to up to 27 hours per week.