Accounts Payable Coordinator

About the role

Path Construction is seeking a qualified Accounts Payable Coordinator to join our organization out of our Arlington Heights, IL office and be part of the accounting team.

Responsibilities

• Set-up subcontracts and purchase orders in Job Cost System
• Ensure all Subcontractor/Suppliers invoices are submitted as required by subcontract and purchase order agreements
• Maintain Accounts Payable Database including but not limited to updating vendor information, verifying Federal Tax ID Numbers, and ensuring payments are directed to the proper remittance address
• Schedule and prepare checks
• Resolve purchase order, contract, invoice, or payment discrepancies and documentation
• Review Vendor Statements
• Ensure all Subcontractors and Supplier Invoices are processed accurately and timely
• Ensure proper matching Revenues and Expenses for all projects
• Ensure Subcontractor/Suppliers Waivers of Lien are received and correct
• Ensure Subcontractors and Suppliers are paid in accordance with contractual terms
• Avoid non-compliance with Path Compliance requirements for W-9's, Insurance Certificates, EEO, and other documents
• Follow-up on outstanding accounts payables invoices
• Ensure good communication with Path Vendors - calls and e-mails are responded to timely
• Comply with sales and use tax regulations
• Analyze project variances and ensure the team has the required information to take corrective action
• Compile information for external auditors, as required
• Process and distribute 1099's annually
• Ensure payment discounts are taken when appropriate
• File 1099 annually with the IRS
• Assist with special projects as requested
• Work well with Path Team Members to ensure company goals are met for customer satisfaction, safety, and profitability

Qualifications

• A college degree in accounting/business administration is desired, but equivalent experience in these fields will be considered
• Minimum of 2-5 years previous experience, preferably in a construction project cost environment
• Strong attention to accuracy and detail
• Exceptional customer service and communication skills, communicating with all levels in the organization
• Strong PC skills including proficiency in Excel and Sage Construction CRE 300 is preferred

Pay

Annual Salary Range: $40,000 - $70,000

Schedule

N/A