Accounts Payable Coordinator

We are seeking a detail-oriented Accounts Payable Coordinator to join our team. The ideal candidate will ensure the accurate and timely processing of vendor invoices and maintain the integrity of our financial records. This role requires a strong understanding of accounting principles and excellent organizational skills.

Responsibilities

• Process vendor invoices by matching them against receivers, requisitions, and other forms of authorization according to company policies and guidelines.
• Investigate and resolve quantity and pricing discrepancies; make necessary corrections and calculate invoice adjustments and debit memos.
• Develop and maintain a system for financial information, files, and records for the operation.
• Maintain accuracy of the Accounts Payable subsidiary ledger and reconciliations; resolve problems accurately and timely.
• Act as a liaison with various internal departments to ensure timeliness and accuracy of invoice posting and payment.
• Prepare periodic accounts payable accruals, standard and adjusting journal entries, as necessary.
• Manage and reconcile vendor accounts, ensuring payment is made within accepted corporate and industry guidelines.
• Audit freight bills and employee expense reports.
• Manage the vendor Certificate of Insurance program.
• Prepare and issue accounts payable checks, print accounts payable reports, and maintain accounts payable files and records.
• Analyze product and expense accounts, as necessary.
• Prepare and maintain annual 1099 reporting to IRS and any necessary correspondence.
• Assist in department month, quarter, and year-end closing requirements.
• Perform other duties as assigned.

Requirements

• Associate’s Degree in Accounting plus 3 to 5 years of experience.
• Strong work ethic and organizational skills.
• Ability to analyze, research, and problem solve within an accounting system.
• In-depth understanding of accounting processes relative to general ledger, wire transfers, ACH, expense reporting, vendor record-keeping, and accounting chart of accounts.
• Capacity to work on multiple priorities under stringent deadlines.
• Ability to maintain a high level of confidentiality in dealing with sensitive or proprietary information.

Skills

• Three-way matching
• Accounts payable
• Invoice processing
• Accounting
• Experience utilizing Sytline as an MRP system (preferred).

Work Environment

This position operates in a professional office environment where you will utilize various accounting software and tools. The role requires adherence to corporate guidelines and deadlines, ensuring a structured and efficient workflow. Dress code is business casual.

Pay

The pay range for this position is $25.00/hr.

Benefits

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:

• Medical, dental & vision
• Critical Illness, Accident, and Hospital
• 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)
• Short and long-term disability
• Health Spending Account (HSA)
• Transportation benefits
• Employee Assistance Program
• Time Off/Leave (PTO, Vacation or Sick Leave)

Schedule

This is a contract, fully onsite position based in Port Clinton, OH.