Accounts Payable Coordinator

About the Role

The Accounts Payable Coordinator processes invoices, maintains accurate payment records, and supports day-to-day accounts payable functions. This role collaborates with vendors, employees, and internal departments to ensure accurate invoice processing and timely payments.

Responsibilities

• Own the accurate and timely processing of invoices, credit memos, and payments in the accounting system, ensuring appropriate approvals and supporting documentation.
• Ensure invoices are properly matched to purchase orders and receiving records, where applicable, and resolve discrepancies impacting payment.
• Maintain accurate vendor accounts and payment information, including vendor statement reconciliations and resolution of outstanding issues.
• Manage AP inquiries and communications with vendors and internal stakeholders, including payment status, remittances, and invoice-related questions.
• Maintain the integrity and organization of AP records and documentation, including the AP inbox and information required for audits and compliance.
• Support the AP month-end close and related account reconciliations, ensuring AP balances and activity are complete and accurate.
• Adhere to all Food Safety/Quality SOPs and accurately complete required Food Safety & Quality records.
• Communicate any known or suspected Food Safety/Quality issues to the Q.A Manager and Department Manager.
• Attend all Food Safety/Quality training sessions.

Requirements

• Excellent communication (verbal and written) skills to handle internal and external vendor needs.
• Strong attention to detail and organizational skills.
• Ability to reconcile statements and/or accounts.
• Basic understanding of accounting principles.
• Proficiency with Microsoft Excel, Word, Outlook, and accounting software.
• Ability to manage multiple priorities and meet deadlines with flexibility.
• Ability to work independently and within a group setting.
• Adhere to all policies and procedures.
• Maintain a high level of accuracy and confidentiality.

Qualifications

• 1–2 years hands-on experience in Accounting or related experience, or equivalent combination of education and experience.
• Degree in Accounting, Finance, or Business Administration is a plus.

Physical Requirements

The physical demands described are representative of those required to successfully perform the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform these functions.

• Stand for long periods of time and walk frequently.
• Lift material up to 50 pounds.
• Perform frequent twisting, turning, reaching, pushing, and pulling.
• Use hands to finger, handle, or feel objects, tools, or controls; reach with hands and arms.
• Climb stairs, balance, stoop, kneel, or crouch.
• Talk and hear.