Academic HR Analyst 3

About the role

The Academic HR Analyst advises the Department Chair, Division Chiefs, Chief Administrative Officer and Operations Supervisor, on academic personnel timelines and processes, trends, and problem/conflict resolutions. The position works with the Dean's office to monitor the department's state-funded FTE positions and implementation of academic processes.

Responsibilities

• Academic Personnel Administration: Manages all academic advancement actions including recruitment, appointment, advancement, management of leaves of absence, problem and conflict resolution, and separation. Analyzes existing and proposed administrative policies and procedures and provides expertise with complex transactions for academic appointments.
• Payroll Administration: Coordinates large volumes of work; manages detailed projects with conflicting priorities and competing deadlines; establishes goals and workload priorities. Uses analytical skills to research and interpret data and policy, contributes to solutions, forecasts the impact of potential actions, develops logical conclusions and recommends solutions.
• Budget and Accounting: Works with the Dean's office to monitor the department's state-funded FTE positions and implementation of academic processes. Manages all academic advancement actions including recruitment, appointment, advancement, management of leaves of absence, problem and conflict resolution, and separation.
• Systems Development and Other Duties: Performs complex administrative analyses in all functions of academic personnel administration. Provides expertise with complex transactions for academic appointments that require an understanding of the School of Medicine, UC Davis Policies and Procedures, and Academic Personnel Manual Policies and Procedures. Provides expertise in compensation plan and salary structure for academic employees.

Qualifications

• Bachelor's degree in related area and/or relevant HR experience.
• At least two years of relevant HR experience.
• Experience working with faculty on various personnel related actions.
• Experience analyzing academic personnel policies and processes to advise others and participate in assessing business processes.
• Experience working as part of a team that develops and delivers effective solutions.
• Experience using analytical skills to research and interpret data and policy, contribute to solutions, forecast the impact of potential actions, develop logical conclusions and/or recommend solutions.
• Experience coordinating large volumes of work; managing detailed projects with conflicting priorities and competing deadlines; and establishing goals and workload priorities.
• Experience and/or skills to use but not limited to: Word, Excel, PowerPoint, Sharepoint, internet, email, databases, accounting, payroll and human resources systems; design custom databases, produce reports and queries using various programs.
• Experience writing summaries, proposals, correspondence, and other communications with skills to edit copy for correct grammar, spelling and punctuation.
• Interpersonal, verbal and written communication skills to clearly and effectively interact with a diverse group of individuals at all levels within the organization to secure and/or provide or present information to clarify situations, resolve problems, and to foster and promote the goals of the organization.
• Organizational and time management skills to prioritize workload and meet deadlines, develop and carry out project assignments in an efficient and timely manner, and to provide accurate and succinct documentation of activities.
• Strong communications skills and skills to edit copy for correct grammar, spelling and punctuation.
• Knowledge and skills to analyze and review financial documents.

Skills

• Demonstrated knowledge and experience or skills to learn Academic and Staff Personnel Administration and Volunteer Clinical Faculty.
• Knowledge and experience with but not limited to: UCPATH, Cognos, MyInfo Vault, AP Recruit, KFS, and FIS.
• Demonstrated knowledge of SISS policies and procedures and good working knowledge of various visa levels and processes.
• Demonstrated knowledge and/or experience with medical staff credentialing/privileging process.

Benefits

• High quality and low-cost medical plans to choose from to fit your family's needs.
• UC pays for Dental and Vision insurance premiums for you and your family.
• Extensive leave benefits including Pregnancy and Parental Leave, Family & Medical Leave.
• Paid Holidays annually as stipulated in the UC Davis Health Policies or Collective Bargaining Agreement.
• Paid Time Off/Vacation/Sick Time as stipulated in the UC Davis Health Policies or Collective Bargaining Agreement.
• Continuing Education (CE) allowance and Education Reimbursement Program as stipulated in the UC Davis Health Policies or Collective Bargaining Agreement.
• Access to free professional development courses and learning opportunities for personal and professional growth.
• WorkLife and Wellness programs and resources.
• On-site Employee Assistance Program including access to free mental health services.
• Supplemental insurance offered including additional life, short/long term disability, pet insurance and legal coverage.
• Public Service Loan Forgiveness (PSFL) Qualified Employer & Student Loan Repayment Assistance Program for qualified roles.
• Retailment benefit options for eligible roles including Pension and other Retirement Saving Plans.