Academic Personnel Analyst III

About the role

The Academic Personnel Analyst works as a lead analyst on the Humanities Academic Personnel Team. They oversee personnel and payroll records for a population of senate, non-senate, and academic student employees and provide advice and consultation on all personnel matters. This position will serve as the dedicated analyst for the Divisional Committee on Academic Personnel, guiding the committee on personnel policies, review procedures, and ensuring all practices align with the current terms of the Unit 18 and graduate student labor contracts.

Responsibilities

• Serves as the UCPath payroll lead for the division.
• Serves as the point person for missed pay and UCPath inquiries from outside units.
• Serves as the point person for senate, non-senate, and student inquiries.
• Trains AHR Analysts on non-senate and student populations.
• Creates resource documents for areas identified as needing more support and guidance.
• Pulls various reports, analyzes, distributes, and takes action where needed.
• Administers payroll and funding for academic employees in UCPath.
• Tracks employee populations, analyzes data, and determines next steps in UCPath.
• Provides feedback on the effective operation of UCPath and payroll policy matters, including issues and problem resolution.
• Regularly updates internal policies, procedures, and documentation.
• Develops and maintains information systems for compiling statistics and reports; produces reports for divisional, campus, and systemwide units/personnel.
• Provides analysis, advice, and guidance on senate, non-senate, and academic student employees to all levels of personnel within the division.
• Determines and assembles materials for academic review cases.
• Tracks personnel actions and status in DivData, including appointments, reappointments, salary increases, merit increases, and all other actions.
• Communicates regularly with Humanities Division programs, departments, colleges, and other divisions to coordinate divisional Lecturer, senate, non-senate, and academic student employee appointments.
• Analyzes evidence to see that it supports recommendations of reviewers within the context of relevant Academic Personnel policies, MOUs (contracts), and campus implementing procedures; reviews dossiers; computes and sets salaries; summarizes teaching evaluations; highlights major policy or procedural issues and problems regarding recommended personnel actions, and recommends resolutions to problems; drafts various personnel action letters.
• Counsels faculty and other academic staff concerning work-related problems, work eligibility, and benefits considerations.
• Aids in the preparation and assembly of materials for ladder-rank academic review cases.
• Assists with the faculty leave process and produces reports and rosters.
• Assists with complaints and grievances as needed.
• Analyzes and interprets guidelines and policies to provide advice and counsel to unit clients on issues such as compensation, work-eligibility (visa) matters, including H1-B processing or PR applications and benefits considerations.

Qualifications

• Bachelor's degree in related area and / or equivalent experience / training.
• Experience with PeopleSoft and/or UCPath.
• Experience in, or equivalent to, human resources and payroll.
• Experience with databases; desktop computer proficiency, including word processing, email, calendaring software, internet research, and spreadsheets, and the ability to learn complex systems.
• Demonstrated knowledge of and ability to apply and interpret policies and procedures which govern academic HR.
• Analytical, critical thinking, and problem-solving skills to analyze and interpret policies, procedures, and situations in a multi-faceted way and develop and implement creative recommendations and solutions within established guidelines.
• Demonstrated strong communication skills, customer service skills and interpersonal skills.
• Excellent written communication skills with the ability to draft and edit correspondence and reports with the ability to interact effectively with university, faculty, administrators, staff and student employees.
• Excellent oral communication skills with the ability to interact effectively with university, faculty, administrators, staff and student employees.
• Math skills sufficient to calculate payments accurately.
• Demonstrated ability to employ diplomacy and empathy that cultivates and maintains a positive interpersonal environment with internal and external clients.
• Demonstrated ability to work with others from diverse backgrounds, using insight, tact, and diplomacy to facilitate reasonable outcomes in a manner that supports and advances the campus Principles of Community in all activities.
• Ability to coordinate a variety of projects simultaneously; ability to work under pressure of deadlines, multiple responsibilities, and high volume of work.
• Ability to work effectively as part of a team and individually.
• Ability to exercise good judgment and discretion in handling sensitive and confidential issues in a large, complex organization.
• Ability to analyze, apply and relay complex HR concepts.