10 month Administrative Assistant (Anticipated Opening)

About the role

The School Administrative Assistant provides a wide range of clerical, organizational, and communication support to ensure the smooth and efficient operation of the school office. This position serves as a first point of contact for students, families, staff, and visitors, and plays a vital role in maintaining a positive and professional school environment. The Administrative Assistant handles confidential information with discretion and demonstrates excellent customer service and attention to detail in all interactions.

Responsibilities

• Serve as the primary point of contact for the school office, greeting visitors and answering phones in a courteous and professional manner.
• Provide administrative support to building administrators, teachers, and support staff.
• Prepare, process, and maintain correspondence, reports, student records, and other documentation in accordance with district policies and confidentiality standards.
• Assist in scheduling meetings, maintaining calendars, and coordinating school events and activities.
• Manage incoming and outgoing mail, deliveries, and office communications.
• Support student attendance tracking, including data entry, parent communication, and generating attendance reports.
• Maintain and order office supplies and assist with inventory tracking.
• Support communication between the school and families, including preparing newsletters, announcements, and other materials as directed.
• Demonstrate professionalism, discretion, and a commitment to providing excellent service to students, families, and staff.
• Maintain confidentiality and adhere to all district policies and procedures.
• Perform other duties as assigned by the Administration.
• Demonstrate excellent capacity for clear writing and speaking.
• Ask questions, clarify assignments,