Workplace Coordinator (Part-Time Contract) - Job ID: WPC

About the role

Ascendis Pharma is a dynamic, fast-growing global biopharmaceutical company with locations in Denmark, Europe, and the United States. We are advancing programs in Endocrinology Rare Disease and Oncology. Our culture fosters a place where skilled, adaptable, and highly resourceful professionals can truly make their mark. We offer a dynamic workplace for employees to grow and develop their skills.

The Workplace Coordinator is an individual contributor who supports the general onsite and remote staff. This position will be based in Princeton, NJ and will report directly to the Senior Director, US Facilities and Workplace.

Responsibilities

• Welcomes guests and employees at front desk
• Issues door badges to visitors as needed and maintains employee access badge program for the office, including Visitor Management Software
• Directs guests to meeting locations throughout their stay
• Maintains pantry and office supply inventories
• Coordinates with vendors including janitorial and catering
• Follows and documents opening/closing procedures daily
• Assists facility management with coordinating repair services & supporting contractors
• Receives, sorts, and distributes mail and deliveries
• Responds to workplace service requests in ticketing system
• Creates and uploads weekly updates into Bright Author and Microsoft Teams
• Completes expense reports weekly
• Supports meeting room set-up and reservations

Requirements

• Minimum of 2-3 years of experience in reception or customer service role
• Ability to lift 40 lbs
• Office attendance required Tuesday - Thursday, core hours are 9:30am-3:00pm
• Team player, who partners well with others
• Highly organized, with attention to detail
• Dynamic and able to take on complete tasks swiftly and thoroughly with sophistication and professionalism even when scheduling conflicts occur
• A high degree of professionalism and demonstrated ability to maintain confidentiality
• Demonstrated proficiency with key administrative tools including Outlook, Word, Excel
• Great verbal and communication skills, provide strong customer service to internal and external stakeholders
• Able to work independently and with a team

Preferred Skills

• Microsoft Suite / Teams
• Concur / Expense reports
• Brivo / Badge creation
• Bright Author / Monitor signage uploads
• Angus, OfficeSpace / facilities ticketing systems
• Ordering from Staples, Amazon, catering sites, etc.
• UPS / shipping services
• Canva

Benefits

• 401(k) plan with company match
• Medical, dental, and vision plans
• Company-offered Life and Accidental Death & Dismemberment (AD&D) insurance
• Company-provided short and long-term disability benefits
• Pet Insurance and Legal Insurance
• Employee Assistance Program
• Employee Discounts
• Professional Development
• Health Savings Account (HSA)
• Flexible Spending Accounts
• Various incentive compensation plans
• Accident, Critical Illness, and Hospital Indemnity Insurance
• Mental Health resources
• Paid leave benefits for new parents