Part-Time Workplace Coordinator

Robert Half has an exciting opportunity with an Ai company AI company in San Mateo. This temporary, part-time role is ideal for a highly organized, proactive professional who enjoys creating a welcoming, efficient, and well-maintained workplace. You will play an important role in supporting daily office operations, coordinating workplace services, assisting with onsite interviews, and ensuring employees and visitors have a positive office experience. If you enjoy wearing multiple hats, providing excellent customer service, and keeping an office running smoothly, this is a great opportunity to make an immediate impact on a collaborative team. Key ResponsibilitiesOffice Operations: Maintain an organized, professional, and welcoming office environment, ensuring conference rooms and common areas are clean, stocked, and ready for use.Employee Amenities: Coordinate employee lunches by placing orders, confirming headcounts, arranging deliveries, setting up meals, and managing cleanup.Inventory & Supplies: Monitor and replenish snacks, beverages, kitchen supplies, cleaning products, and general office materials. Place orders as needed to maintain adequate inventory.Facilities Coordination: Serve as the onsite point of contact for maintenance requests, repairs, janitorial services, and other facility-related needs. Coordinate with property management and external vendors to resolve issues.Visitor Management: Welcome guests, coordinate visitor access and passes, notify employees of arrivals, and assist visitors with navigating the office.Interview Support: Help facilitate onsite candidate interviews by preparing meeting rooms, coordinating visitor access, managing NDA sign-in procedures, and ensuring candidates receive a professional welcome.Employee Access & Parking: Coordinate office badges, parking permits, and parking validation as needed.Mail & Deliveries: Receive, organize, and distribute incoming mail, packages, catering orders, and other office deliveries.Vendor Coordination: Communicate with catering providers, office supply vendors, facilities teams, and other service providers to support daily workplace needs.Issue Resolution: Troubleshoot routine office and workplace concerns, escalating urgent maintenance issues or technical problems to the appropriate contacts. QualificationsPrevious experience in an administrative support, office coordination, workplace services, receptionist, or facilities support role.Strong organizational skills and attention to detail, with the ability to manage multiple responsibilities simultaneously.Excellent communication and customer service skills, with a professional and welcoming demeanor.A proactive, hands-on approach to keeping an office organized, functional, and well stocked.Ability to coordinate with employees, visitors, vendors, and building management effectively.Comfortable working independently and prioritizing tasks in a fast-paced office environment.Reliable, adaptable, and willing to assist with a variety of day-to-day office needs. TalentMatch® Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles. Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app and get 1-tap apply, notifications of AI-matched jobs, and much more. All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information. © 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to Robert Half’s Terms of Use and Privacy Notice.