Part-Time Office Coordinator

About the role

Looking for a flexible, part-time role where you can make a real impact and get a front‑row seat to life inside a growing AI company? Ever seen The Intern? Think that… but at an AI company. This might be the perfect role for you! At Pindrop, we’re looking for someone to help keep our Atlanta headquarters running smoothly and make the office a place people genuinely enjoy coming to. You’ll meet some pretty incredible people and experience all the joys of office life. Yes, that includes meetings, calendars, conference rooms, and the occasional mystery package. But note: we’re looking for someone who takes the little things seriously. Someone who is exceptionally responsible, ridiculously detail‑oriented, and has a genuine service mindset. The kind of person who notices the coffee is running low before it’s gone, remembers that someone has a dietary restriction, and takes pride in making everyone else’s day a little easier. Corporate experience isn’t required. You do need great judgment, a positive attitude, and the ability to own your responsibilities without someone constantly reminding you.

Responsibilities

• Manage incoming and outgoing mail, packages, and deliveries.
• Keep our office stocked with snacks, drinks, coffee, and supplies.
• Track inventory, manage orders, and stay within budget.
• Keep our meeting rooms organized, stocked, and ready for action.
• Own Wednesday Lunch: coordinate weekly lunch orders, vendors, headcounts, and dietary needs; make sure food arrives on time and everything is set up beautifully; handle cleanup and all the little details that make the experience great.
• Occasionally become everyone’s favorite person in the office.
• Help us create a great office experience: coordinate with building management, cleaning services, and other vendors.
• Help organize catering and logistics for meetings and special events.
• Manage parking access for employees and visitors.
• Keep our shared spaces welcoming, organized, and functioning.
• Spot things that need attention and take initiative to get them resolved.

Requirements

• Exceptionally dependable: if you say you’re going to do something, it gets done.
• Details are your thing: you notice what others miss, and you genuinely enjoy making sure everything is just right.
• You have a service heart: you like helping people; making someone’s day better makes yours better too.
• You’re proactive: you don’t wait to be told the coffee is empty, the conference room is messy, or the lunch order needs to be placed.
• You’re organized and resourceful: you can juggle multiple responsibilities, manage a budget, solve small problems independently, and know when to ask for help.
• You bring a positive attitude: you’re friendly, approachable, professional, and comfortable interacting with everyone from new employees to senior executives.
• Prior experience in hospitality, customer service, administration, or office coordination is a plus, but attitude, accountability, and attention to detail matter more to us than your résumé.
• Essential functions: moving around the office, standing for portions of the day, and lifting and carrying packages up to 25 pounds, with or without reasonable accommodation.

Pay

US Base Pay Range: $30 USD - $30 USD

Schedule

Part-time, approximately 12+ hours per week. Wednesdays are required (primary in-office day). Other scheduled days may vary based on office needs. On-site, hands‑in‑person role.