Workplace Coordinator - Part-Time

Responsibilities

• Provide operational and logistical support to the LA Office.
• Be the first point of contact for both internal and external parties.
• Deliver exceptional service to all internal and external clients and visitors.
• Organize travel needs and prepare detailed travel itineraries for LA leadership using Clark’s travel site – Egencia.
• Handle event planning to include involvement with volunteering initiatives, office parties, social events, all-hands meetings, and new hire orientation coordination.
• Inventory, track, & order office and kitchen supplies; ensure workspace and kitchen are neat, clean, & organized.
• Manage invoicing and expenses via the Coupa system to include VP-level expense reports.
• Oversee various vendors and related duties including maintenance, mailing/deliveries, office supplies, equipment, furniture, catering & food/beverage, office cleaning, and errands.
• Property Management Liaison. Ensure rent & utilities are being paid, manage access to parking and suite.
• Maintain office security by following safety procedures and controlling access via the reception desk (manage logbook, issue vendor keys).
• Provide an exceptional workplace experience - from answering the main line to greeting someone at the front door.
• Communicate all internal messaging related to the daily operations of the LA office and region.
• Handle internal meetings as well as conference room coordination and support.
• Prioritize and manage multiple projects simultaneously.
• Maintain accurate documentation and filing systems.
• Other duties may be assigned, as necessary.

Qualifications

• 5+ years’ experience in a Workplace Coordinator or similar role supporting senior leadership and/or a department.
• Demonstrated ability to 'think on your feet' and solve problems.
• Personal confidence and a passion for customer service.
• Can-do attitude with superior organizational skills and accuracy.
• Able to maintain confidentiality in all aspects of job responsibilities.
• Clear and concise written and verbal communication skills.
• Able to juggle multiple competing priorities under deadlines.
• Advanced in Microsoft Office applications. Google Suite is a plus.
• Able to navigate online platforms, such as Workday, Salesforce, Coupa, & Egencia.
• Able and willing to work occasional early mornings, evenings, and/or weekends as needed.

Benefits

• Total compensation package that includes base salary, bonus potential, and a comprehensive benefits package.
• Health/dental/vision benefits, paid time off, retirement/401k, and Company Contribution plan.
• Additional benefits include life insurance, commuter benefit, short & long term disability, fitness reimbursement, FSA, tuition reimbursement, back-up daycare, tutoring & family support benefits, EAP/Work-Life assistance, and a holiday contribution program.

Pay

The hourly pay is $20-30/hr. Compensation may vary outside of this range depending on a number of factors, including a candidate’s education, experience, skills, and geographic location.