Part-time Workplace Operations Coordinator

Location: New York, NY

Schedule

Monday, Wednesday, Friday, 9am–5pm; additional hours for special events as needed.

Pay

$27.00 – $30.00 per hour

About the role

We are seeking a proactive and organized Part-time Workplace Operations Coordinator to ensure the smooth and efficient operation of our NYC office. This onsite role is vital in fostering a welcoming environment for visitors, supporting daily office functions, and assisting with event coordination. The ideal candidate will excel in customer service, office logistics, and team collaboration, contributing to a positive workplace culture and seamless operational flow.

Responsibilities

• Welcome visitors with a courteous, helpful, and professional demeanor, ensuring proper sign-in protocols are followed according to guest policies.
• Receive and manage incoming packages and mail, ensuring timely distribution or storage.
• Perform daily opening and closing procedures to maintain office security and hygiene standards.
• Support internal staff by delivering exceptional operational and workplace support, creating a positive employee experience.
• Assist the Workplace Lead/Manager with managing office operations including vendor relationships, reception duties, deliveries, kitchen inventory, waste management, repairs, and supplies management.
• Help organize office-wide events, celebrations, and traditions in collaboration with the Employee Engagement team.
• Serve as a cultural ambassador, modeling professionalism and positive communication.
• Collaborate with People and IT teams to facilitate onboarding of new employees and ongoing operational support.
• Greet new hires, coordinate onboarding sessions, and ensure smooth integration into the team.
• Maintain effective communication regarding facilities or security issues with workplace team members.
• Support space planning efforts by maintaining current seating arrangements.
• Manage inventory of office supplies, food, beverages, and equipment, ensuring the office remains organized and well-stocked.
• Uphold a clean, organized, and professional office environment, proactively identifying opportunities to enhance workspace functionality and efficiency.

Requirements

• 1–3 years of experience in office administration, customer service, and operations.
• Ability to work a set part-time schedule of 9am–5pm on Monday, Wednesday, and Friday, including flexibility for special events.
• Proficiency in Google Suite (Google Docs, Sheets, Calendar, etc.) and other meeting and collaboration platforms.
• Highly organized with excellent time management skills and the ability to prioritize multiple tasks.
• Approachable, personable, and capable of building positive relationships with employees, visitors, and vendors.
• Adaptable with the capacity to handle multiple responsibilities in a fast-paced environment.
• Clear and effective communicator, both verbally and in writing.
• Punctual, reliable, and committed to following through on responsibilities.
• Demonstrates a professional, friendly personality with a strong customer service orientation.
• Ability to learn quickly and adapt to evolving workplace processes and culture.

Preferred Skills & Experience

• Experience coordinating events and managing office logistics.
• Familiarity with vendor management, space planning, and inventory control.
• Demonstrated ability to problem-solve proactively and creatively.

Benefits

Eligible employees may have access to benefits including medical, dental, vision, paid time off, paid holidays, and other company-sponsored programs, subject to eligibility requirements.

Work authorization: At this time, we are unable to offer employment sponsorship.