Part-Time Office Coordinator (Contract)

Contexte et environnement About Integrated Power USA At Integrated Power USA, we're helping shape the future of energy in North America. As TotalEnergies' integrated power platform, we develop, build, operate, and grow a diverse portfolio of solar, wind, battery storage, and flexible generation assets that deliver reliable, affordable, and lower-carbon electricity across the United States & Canada. Backed by the global ambition of TotalEnergies to accelerate the energy transition, Integrated Power USA is rapidly expanding a portfolio of approximately 35 GW of renewable, storage, and thermal generation projects that are operating, under construction, or in development. From developing innovative energy solutions to navigating some of the country's most dynamic power markets, our teams are at the forefront of building a cleaner, more resilient energy future. Joining Integrated Power USA means working alongside talented professionals who are passionate about innovation, collaboration, safety, and making a real impact. Together, we're powering communities, advancing the energy transition, and creating the energy system of tomorrow. Context & Environment Based in Berkeley, CA; expected to work in the office daily20 hours per week on a contracted basisCompensation: $35 - $40/hr depending on experience. Activités ACTIVITIES: Serve as Point of Contact to building management and communicate important updates to staffGreet office visitors, ensuring guests are comfortable and connected with the right office personnelOffice safety point of contactMonitor and order inventory for office and break room suppliesSubmit work orders and scheduling repairs for office space and equipmentCoordinate with IT on any technical issues (AV system, phones, WiFi)Coordinate and support the onboarding process for new hires, including scheduling onboarding activities, facilitating office and systems access, and ensuring a smooth and organized first-day experience in alignment with internal onboarding checklists and processes.Manage schedules for conference and community spacesMaintain Outlook listserv and shared calendarOrganize events/celebrations, lunches, etc; decorate office for holidaysManage incoming and outgoing mail and packagesPrepare mailings (mail merge, stuff envelopes, hand address letters, etc); drop off mailingsProject coordination, data entry, corporate reporting/compliance supportVendor management for the officeInvoice and PO processing for office vendors and the development teamOffice expansion or space-related projects (if expected in the future)Serving as a notary when neededActing as the primary point of contact for office vendors, including onboarding in MBC and handling vendor setup requests from the teamPerform additional administrative and operational duties as needed, including handling ad hoc or specialized tasks to support evolving office and team requirements Profil du candidat Qualifications / Experience Required High school diploma or GED; associate or bachelor’s degree preferredAt least 1 year of experience working in an office environmentTechnically savvy, able to trouble shoot basic IT issuesProficiency with Microsoft Office applications including SharepointGreat customer service and interpersonal skillsFriendly, service-oriented personalityExperience with event planning; creative-mindedAbility to work independently and proactively identify office needsInterest in renewables industry and open to new opportunities supporting project developmentComfortable in a fast-paced environmentNotary a plus Informations supplémentaires TotalEnergies valorise la diversité, promeut le développement individuel et offre des opportunités d'emploi égales à tous les candidats.