Office Coordinator - Part-Time

About GeneFab

GeneFab is a contract manufacturing and synthetic biology biofoundry focused on cell and gene therapies. Formed in 2023, GeneFab combines industry-leading expertise in synthetic biology with advanced cGMP capabilities to accelerate the development and commercialization of genetic medicines. The company offers an extensive technology platform spanning early-stage product design, technical development, and cGMP-compliant production, including bioinformatic-guided discovery, directed evolution of gene switches, and engineering of highly sensitive kill switches for enhanced safety and control of cellular therapies.

GeneFab is committed to an inclusive and diverse workplace, welcoming people of different backgrounds, experiences, abilities, and perspectives as an equal opportunity employer.

About the Role

This is a part-time, contract role reporting to the Director of People Operations. The position requires onsite work in Alameda, Monday through Friday, 9am–1pm (remote work is not eligible).

Responsibilities

• Serve as the main point of contact for daily office operations, including:
  • Maintaining kitchen, breakroom, and supply inventory
  • Handling weekly ordering and restocking of common areas
  • Managing inventory of company-branded swag and promotional products
• Ensure conference rooms are organized, properly equipped with AV equipment, and prepared for key meetings
• Assist the G&A team (primarily CEO, COO, and Director of People) with administrative tasks, scheduling, document organization and retention, and expense report processing
• Support onboarding logistics for new hires, including desk setup, badge provisioning, and welcome package preparation
• Assist with interview scheduling, onsite interview facilitation, and candidate experience
• Plan and execute internal team events, lunches, company celebrations, and off-sites
• Support the Commercial team with trade show and travel logistics
• Provide support for onsite meetings

Requirements

• Experience: 2+ years of administrative, office coordination, or site operations experience
• Technical Skills: Proficiency with Microsoft Office 365; experience with workplace communication tools (Slack, Teams); familiarity with AI efficiency tools and platforms
• Communication: Excellent verbal and written communication skills with a customer-service-oriented mindset
• Organization: Strong multi-tasking and problem-solving skills with high attention to detail
• Physical Requirements: Ability to lift up to 25 lbs (packages, paper reams, event supplies) and manage light room reconfigurations
• Education: High school diploma or equivalent required; Associate’s or Bachelor’s degree preferred