Travel Coordinator

Key Essential Functions And Accountabilities Of The Job

• Captures staff travel arrangements for SEARHC staff at assigned locations.
• Ensures proper approval is obtained before processing any travel.
• Works closely with SEARHC staff to process travel orders in a timely manner.
• Researches and ensures the most cost-effective travel arrangements are made by using internet and/or other computer resources.
• Captures and processes air or ferry, hotel, and car reservations for staff travel.
• Calculates advance per diem for staff travel and processes through Accounts Payable for traveler.
• Processes and reconciles travel orders for final per diem payment.
• Maintains logs and reconciles outstanding travel advances.
• Tracks cancellations and rescheduling of travel.
• Tracks and maintains travel log of staff from/to villages, Sitka, Juneau, ANMC, and outside of Alaska.
• Reconciles monthly P-card statement and attaches appropriate documentation to support payment of charges.
• Arranges air charter transport to meet staff needs.
• Provides back-up coverage for other Travel Coordinator if that Coordinator is out of the office.
• Provides additional administrative support as needed.

Additional Details

• Education, Certifications, and Licenses Required: High School Diploma or GED – required
• Experience Required: One year experience processing travel arrangements/working in travel industry - required, Two years of general office experience; or an equivalent combination of education and experience - required, One year of data entry experience - required, Medical Terminology (college course) or 6 months experience in a health care setting - preferred, Two years of working with the c-suite – preferred
• Knowledge of Microsoft Excel and Microsoft Word
• Federal Laws regarding travel expenses and reimbursement
• Travel industry resources, geographic locations in Alaska and within the United States

Skills

• In Skills in problem solving
• In Attention to detail and to proof work for accuracy
• In Excellent customer service skills in dealing with internal and external vendors and customers
• In Ability to Multitask in a busy office setting
• In Making sound judgments to ensure travel decisions are made on a timely and fiscally responsible basis
• In Working under time limitations

Position Information

Work Shift: Exempt