Travel Coordinator

About the role

Nightwing is seeking a cleared and experienced Travel Coordinator in the Fairfax VA area. The Travel Coordinator is responsible for tracking the program’s deployment schedule(s) and arranging safe, cost-efficient airfare for all program team members while being compliant with the “Fly America Act” and program policies.

Responsibilities

• Tracks the program’s deployment schedule(s) and arranges safe, cost-efficient airfare for all program team members.
• Makes scheduling recommendations to create efficiency, value and economies of scale.
• Creates and tracks Electronic Clearances and reconciles the monthly corporate airfare credit card.
• Initiates Visa/passport requests, creates official correspondence cables, e-memos, and responds to emails coordinating field itineraries.
• Conducts/participates in monthly reviews and identifies cost per project reporting.
• Maintains a global geopolitical awareness of all countries and their current conditions.
• Escalates eCC approval delays to the appropriate Project Officer based on region to expedite approval.
• Continually maintains a global geopolitical awareness of all countries and their current conditions.
• Assists in the reconciliation of accounting of travel related expenses/accounting.

Requirements

Required Skills:

• Ability to plan, research and arrange/book travel airfare itineraries per program TDY schedule and IAW policies and procedures.
• May be required to make flight alterations after business hours.
• Adjusts airfare itineraries for members already deployed.
• Tracks schedule and adjusts TDY’s accordingly, as the sequence of destinations can and do change frequently.
• Possesses excellent communication skills verbally and by email.
• Advise/recommend travel airfare itineraries for the customer.
• Provides airfare cost savings to the program and customer.
• Conducts/participates in monthly reviews and identifies cost per project reporting.
• Use Customer and program databases and spreadsheets to record, track, report travel related information, schedules, cost data etc.
• Submits and tracks requests for VISAs and passports.
• Creates Electronic Country Clearances (eCC) for each country of destination for each team member prior to their deployment.
• Tracks all eCCs to ensure approval from post.
• Mitigates any countries’ eCC concerns, and communicate such concerns to senior leadership in a timely manner.

Desired Skills

• Experience scheduling and managing OCONUS travel requirements.
• Knowledge of government travel policies and procedures.
• Strong communication skills.

Additional Requirements

• Years of Experience Required: 6+
• Education Level/Major: Bachelors or equivalent experience.
• Can Equivalent Experience be Substituted for Educational Requirement (Yes/No): Yes
• Weapons Certification Required (Yes/No): No
• Professional License or Certification Required (Yes/No) / Type: No
• OCONUS TDY Required (Yes/No) / %: No
• CONUS TDY Required (Yes/No) / %: No
• Must be a US Citizen and have an active TS/SCI clearance with polygraph from day one of employment and be crossover eligible.

Company Information

Nightwing is An Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or veteran status, age or any other federally protected class.