Travel Coordinator

Key Responsibilities

• Coordinate all national travel arrangements, including flights, hotels, transportation, and itineraries
• Compare routes, fares, and schedules to identify the most cost-effective and efficient travel options
• Anticipate travel needs, prevent common issues, and ensure every trip runs smoothly

Administrative Support

• Manage and track the full lifecycle of credentials, certifications, and compliance documentation
• Maintain accurate administrative records, including data entry, filing, proofreading, and document organization
• Cookinate calendar scheduling, appointments, meetings, and travel timelines for team members
• Provide exceptional internal and external customer support via phone, email, and in person

Office & Operations Management

• Oversee office inventory, supplies, and equipment maintenance to keep operations running efficiently
• Support accounting activities such as expense tracking and bookkeeping (QuickBooks experience a plus)
• Assist with employee engagement initiatives and general office activities
• Utilize Microsoft Office, SharePoint, and related tools to maintain an organized workspace

Why You'll Love This Role

This position is perfect for someone who thrives in a fast-paced environment, enjoys solving logistical challenges, and takes pride in creating seamless processes. You'll have a direct impact on the daily operations of our team, ensuring efficiency, accuracy, and smooth travel experiences across the organization.

Requirements

• Proven experience in complex or national travel coordination
• Strong administrative or office management background
• Excellent attention to detail, missing TSA numbers or letting certifications expire is not in your vocabulary
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and strong computer literacy
• Exceptional communication skills and professional phone etiquette (experience with multi-line systems preferred)
• Experience with QuickBooks or similar bookkeeping software is preferred but not required
• Highly organized with the ability to prioritize multiple tasks and manage time effectively
• A process-minded, efficiency-driven mindset: you're always looking for better, faster, smarter ways to do things

Benefits

• Full-time employees are eligible for:
• 401(k) matching
• Dental insurance
• Flexible spending account
• Health insurance
• Paid time off
• Professional development assistance
• Referral program

Full Time

Full-time is defined as employees who consistently work 32 or more hours per week.