Travel Coordinator

Main duties

• Coordinate complex domestic and international travel arrangements for Commercial Team Members, including flights, accommodations, ground transportation, visas, and related logistics.
• Provide support with Race and Test travel arrangements (flights and accommodations) as required for the Commercial team.
• Aid the Travel Manager in building new relationships with key suppliers.
• Ensure all travel arrangements comply with company policies and approved budgets.
• Maintain accurate and detailed records of travel arrangements and associated costs.
• Occasionally provide out-of-hours support related to urgent travel changes or operational disruptions.
• Manage Team Member profiles, ensuring personal data, loyalty programs, frequent flyer details, and visa information are kept up to date.
• Oversee passport tracking and renewal requirements for all travelling Commercial Team Members.
• Coordinate visa applications and supporting documentation for ad hoc international travel Commercial Team Members.
• Arrange all international driving permits as required for main and second drivers of the Commercial travelling team.
• Manage all associated admin for the approved travel requests such as hotel, flight and credit card reconciliations, processing purchase requisitions and invoices for the Commercial Team Members.
• Deliver a high level of service and responsiveness to senior commercial stakeholders and traveling team members.
• Coordinate and manage travel documentation requirements including visas, passports, international driving permits, and related compliance needs for the Commercial Team Members.

Requirements

• Proven experience in managing travel arrangements in a fast-paced environment.
• Effective time management skills, with the ability to manage multiple tasks and changing priorities whilst maintaining meticulous attention to detail.
• Good inter-personal skills & ability to communicate at all levels with a strong commitment to providing excellent service.
• Demonstrated ability to work well under pressure, meet deadlines consistently and exhibit excellent problem-solving capabilities.
• Exceptional attention to detail, responsiveness, and the ability to adapt quickly to changing schedules and operational priorities.
• Experience of IFS.
• Experience using Sabre or another Global Distribution System (GDS) strongly preferred.
• Experience supporting travel operations within motorsport, professional sports, entertainment, hospitality, or another fast-paced international environment preferred.