Travel Coordinator

About the role

This position is a 2-year term appointment with the possibility for extension. In this role you will help coordinate domestic and global business travel.

Responsibilities

• Acts as the point of contact between staff and IDA’s Travel Office when needed.
• Maintains a step-by-step guide from requesting travel to expensing travel in keeping with IDA’s travel practices and policies.
• Searches for the most cost-effective means of travel and hotel accommodations in Concur or working with IDA’s Travel Office; ensuring compliance with IDA’s travel practices and policies.
• Informs staff on flight availability, connections, and accommodations; works with IDA’s Travel Office and/or books all air and/or surface travel and hotel reservations in Concur.
• Schedules and provides detailed travel itineraries.
• Verifies accuracy of tickets, hotel reservations and other details before delivering to staff or consultants.
• Verifies travel agency documents for accuracy and proper billing; researches and resolves discrepancies with travel agency, staff/consultants and/or finance department.
• Ensures travel is expensed to the correct charge code category.
• Maintains filing system of travel and conference related information and performs other related administrative duties.
• Performs other duties as assigned.

Requirements

• High school diploma or equivalent
• Five or more years administrative experience, including travel coordination and some accounting experience
• Working knowledge of FAR, CAS and DFARS and other applicable government regulations
• Concur experience is required
• Must be proficient in current computer operating systems and Microsoft Office Suite
• Strong interpersonal skills with the ability to communicate effectively orally and in writing with all levels of employees and external consultants
• US citizenship is required
• Ability to obtain and maintain necessary security clearances

Compensation

We support transparency, equity, and fairness in our compensation program and provide a reasonable estimate of the salary range based on data-driven market analysis for each position. While it is not typical for an individual to be hired at or near the top of the range, a reasonable estimate of the salary range for this role is $56,254 - $90,007. Individual salary within this range will be commensurate with the incumbent’s experience, unique skills and qualifications, and other relevant factors.