Temporary Worker - Administrative Assistant

Support the needs of Technology Directors.

Qualifications

• High school diploma or GED equivalent is required; associate or bachelor’s degree in business administration or a related field is a plus.
• Minimum of 3–5 years of administrative or executive support experience, preferably in a technology or education environment.

Skills

• Proficiency in operating a personal computer and Microsoft Office Suite (Word, PowerPoint, Excel).
• Self-motivated with the ability to work under pressure, handle multiple tasks, and prioritize necessary actions.
• High level of integrity regarding work with confidential records.
• Strong understanding of appropriate leading-edge technologies.
• Critical thinker with strong problem-solving skills.
• Strong organizational, written, and oral communication, and interpersonal skills.
• Professional appearance and attitude; ability to maintain confidentiality and abide by district policies.

Responsibilities

• Provide administrative and telephone support to the director and department staff as needed.
• Manage and maintain departmental communications, including news updates and announcements.
• Assist the Technology Department with data entry related to third-party purchasing, database maintenance, hardware and software requests, installation requests, budget codes, and coordination with campuses for order processing.
• Coordinate and organize department calendars, meeting agendas, schedules, and room arrangements for Technology staff meetings.
• Prepare and manage correspondence for Directors; perform general office tasks such as drafting memos and letters, filing, answering calls, taking messages, copying, and faxing.
• Process purchase orders, including matching invoices and packing slips, preparing and copying purchase documents, and maintaining a purchase request log or database.
• Assist with the hiring process by creating and submitting job requisitions, conducting applicant prescreening, scheduling interviews, communicating with candidates, preparing applicant packets, and reserving interview rooms.
• Assist with the onboarding of new hires by coordinating account setup, providing access to required systems, issuing badges, parking tags, keys, and alarm codes, and facilitating the ordering of furniture and/or equipment.
• Order and maintain department supplies; oversee distribution, organization, and inventory.
• Deliver exceptional customer service to internal and external stakeholders.
• Ensure compliance with federal and state laws, State Board of Education rules, and local board policies.
• Perform additional duties as assigned.

Pay

$19.00/hr

Schedule

This is a temporary assignment. The length of the assignment will be determined based on project needs.

Physical Demands

• Tools/Equipment Used: Standard office equipment including personal computer and peripherals.
• Work with frequent interruptions; maintain emotional control under stress.
• Posture: Prolonged sitting; occasional bending/stooping, pushing/pulling, and twisting.
• Motion: Repetitive hand motions, frequent keyboarding, and use of mouse; occasional reaching.
• Lifting: Occasional light lifting and carrying (less than 15 pounds).