Administrative Assistant

Essential Duties And Responsibilities

• Regular attendance at work is an essential function of this position.
• Driving is an essential function of this position.
• Process timecards for employees of both the Norfolk and Columbus operations.
• Process all incoming and outgoing mail, including postage and special shipping.
• Process all petty cash purchases and reimbursements.
• Process all volunteer paperwork and enter all volunteers into the Volunteer Squared online program.
• Process all volunteer timecards and entering them into the Volunteer Squared online program weekly.
• Process all mail appeal working in communications with our mail appeal company.
• Log weekly tithes for individuals.
• Process donations and deposits for all operations.
• Process thrift store deposits daily for Norfolk and Columbus operations.
• Process invoices daily, including coding account numbers, to be sent to DHQ Accounting Center.
• Absorb and organize the approved filing system.
• Answer phone calls in a timely manner.
• Assist in the Christmas Red Kettle Campaign by processing all kettle deposits, tracking kettle totals, and tracking bell ringer timecards.
• Process donation acknowledgments.
• Any other duties as assigned.

  Supervisory Responsibilities

  • Supervise volunteers in areas of responsibility.

  Education and/or Experience

  • 2 years of experience in Administrative or Business Management OR
  • Associates or Bachelor’s degree in management.

  Qualifications

  • Ability to be flexible and able to work on multiple projects or tasks simultaneously.
  • Intermediate skills in Microsoft software to include Word, Excel, PowerPoint and Access.
  • The ability to access payroll, timekeeping and personal data via a web-based system.
  • Administrative skills to include utilization of standard office equipment, data entry, 10-key, attention to detail and filing.
  • Good communication skills both written and spoken, and ability to maintain effective working relationships.
  • Demonstrated ability to handle confidential matters.

  Other Qualifications

  • Must pass all applicable background checks.
  • Must possess a valid driver's license from the state in which you reside.
  • Must be approved through The Salvation Army Fleet Safety Program to drive either a Salvation Army or personal vehicle on Salvation Army business.
  • Must successfully complete Safe from Harm training within 90 days of hire, as established by The Salvation Army.

  Physical Requirements

  • Limited amount of physical effort required associated with walking, standing, lifting and carrying objects (50 lbs.).

  Working Conditions

  • This job is performed at times in an office environment at normal room temperature.
  • The noise level in this work environment is usually low.
  • For other duties of this job, such as special events, the employee may be exposed to weather conditions prevalent at the time.
  • The noise level in the work environment at these events is usually moderate to loud.
  • All employees recognize that The Salvation Army is a church and agree that they will do nothing as an employee of The Salvation Army to undermine its religious mission.