Temporary Accounts Payable Specialist

Job Summary

We are excited that you are considering joining Nova Southeastern University! Nova Southeastern University (NSU) was founded in 1964, and is a not-for-profit, independent university with a reputation for academic excellence and innovation. NSU offers competitive salaries, a comprehensive benefits package including tuition waiver, retirement plan, excellent medical and dental plans and much more. NSU cares about the health and welfare of its students, faculty, staff, and campus visitors and is a tobacco-free university.

Essential Job Functions

• Responds to inquiries and resolves discrepancies involving simple to moderately complex financial transactions in a timely manner, requiring a general understanding of work-area policies and procedures.
• Acts as liaison with other departments, divisions, or organizations.
• Operates computers programmed with accounting software to record, store, and analyze information.
• Operates 10-key calculators and copy machines to perform calculations and produce documents.
• Debits, credits, and totals accounts on computer spreadsheets and databases, using specialized accounting software.
• Checks figures, postings, and documents for correct entry, mathematical accuracy, and proper codes.
• Reconciles or notes and reports discrepancies found in records.
• Solves discrepancies in accounting records.
• Compiles statistical, financial, accounting, or auditing reports and tables pertaining to such matters as cash receipts, expenditures, and accounts payable.
• Accesses computerized financial information to answer general questions as well as those related to specific accounts.
• Processes vendor invoices, checks requests, cash advances, expense reports and journal entries.
• Reviews purchase orders, vendor invoices, check requests, cash advances, expense reports, and journal entries, for accuracy.
• Generates reports to ensure timely information is available for management use.
• Scans and files forms and documents using electronic/manual filing systems to ensure appropriate document retention.
• Performs general office duties, such as filing, answering telephones, and handling routine correspondence.
• Accounts Payable: Matches order forms with invoices and records the necessary information. Processes, tracks and maintains records of invoices and supporting documents to ensure accurate revenue recognition or payment reporting. Calculates and prepares checks for utilities, taxes, and other payments. Monitors status of vendor accounts to ensure that payments are up to date. Responds to internal and external inquiries and resolves routine problems in a thorough and timely manner. Audits data and corrects discrepancies to ensure payments comply with NSU expense policies and Federal regulations.

Required Knowledge, Skills & Abilities

• Intermediate knowledge of MS Office Suite (Outlook, Word and Excel).
• Basic knowledge of MS Access and/or other database reporting tools.
• Working knowledge of Banner, Ariba and Concur.
• Accounting - Working knowledge of accounting principles and practices.
• Clerical - General knowledge of administrative and clerical procedures and systems such as word processing, filing, answering phones, managing files and records, designing forms, supply/equipment ordering, and other office procedures and terminology.
• English Language - General knowledge of the structure and content of the English language including the meaning and spelling of words, rules of composition, and grammar.
• Customer and Personal Service - General knowledge of providing customer and personal services.

Physical Requirements And Working Environment

• On occasion, may be required to work nights or weekends.
• May be exposed to short, intermittent, and/or prolonged periods of silting and/or standing in performance of job duties.
• May be required to accomplish job duties using various types of equipment/supplies, to include but not limited to pens, pencils, and computer keyboards.

Background Screening Required?

Yes